Transportation Request Forms

65 Templates

Online Booking Form

A comprehensive form that can be used for online booking reservations, transportation planning, tours, pickups; with widgets that allow collecting any information, location services, date-time selection, suggestion areas and more.

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Car Rental Form

The Car Rental checklist form gathers pick-up location, pick-up date, car type information, allows getting additional requests and provides the necessary contact information.

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Rail Ticket Booking Form

An online rail ticket booking form is used to manage reservations and process bookings of train tickets through a train company’s website.

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Online Taxi Booking Form

This simple and easy to use Taxi Booking Form template allows you to provide online taxi booking service to your customers through collecting their address, allows them to select the taxi fare and choose their trip.

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Flight Booking Form

Flight booking form for small airlines and travel agents that provides you with your customers' flight details and contact information. Boost business for your airline and impress customers with your efficiency!

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Car Rental Request

Car Request Form gathers date/time information, preferred car type, pick-up details, car delivery details, babysit, booster, GPS features, further comments and contact information thus allows your customers to easily rent a car.

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Book A Limo Form

A "Book a Limo Form" is a user-friendly form template designed to simplify the booking process for limousine service providers and their customers.

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Airport Pickup Reservation Form

The Airport Pickup Reservation Form allows customers to arrange a pickup service online through providing their contact information, airport and airline information, travel date and time, and special requests or comments if any.

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Vehicle Booking Form

An online vehicle booking form is used to track bookings and manage reservations through a vehicle’s website.

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Booking Request Form

An accommodation booking form that is useful for managing booking requests and arranging airport transfers if offered. Form collects from the users their preferred room type, headcount, departure/arrival date, and flight details.

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Transportation Request Form

A Transportation Request Form is a form template designed to collect all the necessary information to provide transportation services.

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Taxi Booking Form

An online taxi booking form is used to track bookings and manage reservations through a local taxi company’s website.

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Pickup Transportation Service Request Form

Pickup Transportation Service Request Form can be used by anyone to arrange pickup service for transportation. No coding. Easy to use.

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Car Rental Application Form

A basic car rental application form template that provides you with the pick-up and drop-off location, date and time, further requests of your customer regarding the vehicle and service with their contact details.

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Book In A Vehicle Service Form

Looking for a car service book template? Here's one that you can use to book appointments. This car service form will ask for your customer's personal details, contact info, and the services they wanted to avail. With this vehicle service form, not only will it be easier to know which services they need for their car, you'd also get to know their preferred date and time, and the details of the vehicle that requires maintenance.

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Service Escort And Provisions Form

Here's an escort application template that any business in the same industry can use. It has 3 sections - A contact us section, vehicle information, and service request information. This escort template sports a ton of different cars to choose from utilizing dropdown menus. The service request section will allow you to collect information about other services the client may have on top of the escort services you're offering. Use this escort form now and keep those wheels rolling!

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Test Drive Booking Form

This test drive booking form is for car dealers who offer a test drive to their buyers or customers. Through this dealer test drive form, your customers can easily book their test drive on the date they specified. This is one of the most convenient ways to get test drive bookings from customers by having them fill online car test drive form. So if you are car dealers, this test drive form template would help boost your bookings without a need for your assistance. Get notified on every booking now through this dealer test drive form.

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Airport Transfer Booking Form

An Airport Transfer Booking Form is a form template designed to collect customer information, transfer details, pick-up and drop-off locations, additional requests, and payment information for transportation companies.

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Vehicle Transfer Form

A Vehicle Transfer Form is a document used for transferring ownership of a vehicle from one person to another.

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Small Booking Form With Conditional Logic

This booking form is ideal for your web sidebar and footer area. Built with Conditional Logic to show date base on a trip.

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Vehicle Requisition Form

A Vehicle Requisition Form is a form template designed to facilitate the systematic and controlled process of requesting, approving, and assigning vehicles for business-related activities within an organization.

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Ground Transportation Request

Suitable for Transportation companies, users can request vehicles through this form

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About Transportation Request Forms

Transportation Request Forms are digital documents designed to streamline the process of requesting, scheduling, and managing transportation services. These forms are commonly used by organizations, schools, event planners, logistics companies, and individuals to coordinate vehicle usage, arrange pickups and drop-offs, or request special transport accommodations. Typical use cases include employee shuttle requests, student field trip transportation, medical transport scheduling, delivery service coordination, and event guest transfers. By centralizing transportation requests, these forms help ensure that all necessary details—such as passenger information, pickup and drop-off locations, dates, times, and special requirements—are accurately captured and communicated.

With Jotform, users can easily create, customize, and deploy Transportation Request Forms tailored to their specific needs. Leveraging Jotform’s intuitive drag-and-drop Form Builder, users can add fields for contact details, trip specifics, vehicle preferences, and payment options without any coding knowledge. Jotform’s platform also supports real-time submission notifications, secure data storage, and integration with other tools, making it simple to manage transportation logistics efficiently. Whether you’re coordinating a single trip or managing ongoing transportation needs, Jotform’s flexible features help streamline the entire process from request to fulfillment.

Use Cases of Transportation Request Forms

Transportation Request Forms can be adapted for a wide range of scenarios, each with unique requirements and benefits. Here’s how they address different needs, who might use them, and how their content can vary:

1. Possible Use Cases:

  • Employee Shuttle Requests: Companies can manage daily or event-based employee transportation.
  • School Field Trip Transportation: Schools can collect parental permissions and organize buses for student outings.
  • Medical Transport Scheduling: Healthcare providers can arrange non-emergency patient transport.
  • Event Guest Transfers: Event planners can coordinate group pickups and drop-offs for weddings, conferences, or tours.
  • Delivery and Logistics Coordination: Businesses can schedule pickups and deliveries for goods or equipment.

2. Problem Solving Points:

  • Reduces manual coordination and miscommunication.
  • Ensures all necessary trip details are collected upfront.
  • Centralizes requests for easier tracking and reporting.
  • Enables quick response to urgent or last-minute requests.

3. Possible Owners and Users:

  • HR departments, school administrators, logistics managers, healthcare coordinators, event planners, and individuals needing organized transport.

4. Differences of Creation Methods:

  • Employee Shuttle Forms: May include fields for employee ID, department, recurring schedule, and pickup points.
  • School Trip Forms: Require student names, emergency contacts, parental consent, and medical information.
  • Medical Transport Forms: Need patient details, mobility requirements, insurance info, and preferred vehicle type.
  • Event Transfer Forms: Focus on guest lists, event schedules, and group transport options.
  • Delivery Forms: Emphasize item descriptions, delivery addresses, and time windows.

In summary, Transportation Request Forms are versatile tools that can be tailored to fit a variety of transportation management needs, ensuring efficient, accurate, and organized service delivery.

How to Create a Transportation Request Form

Creating a Transportation Request Form with Jotform is a straightforward process that can be customized for any scenario, from employee shuttles to medical transport. Here’s a step-by-step guide to building an effective form that captures all necessary information and streamlines your transportation management:

1. Define Your Use Case and Requirements

  • Identify the specific transportation scenario (e.g., employee shuttle, school trip, medical transport).
  • List the information you need to collect (passenger details, pickup/drop-off locations, dates, times, special needs).

2. Start Your Form in Jotform

  • Log in to your Jotform account and click “Create” on your My Workspace page.
  • Choose “Form” and select either “Start from Scratch” or “Use Template.” Jotform offers a variety of transportation-related templates to jumpstart your process.

3. Select the Appropriate Layout

  • For simple, single-page forms, choose the Classic Form layout.
  • For a guided, step-by-step experience, select the Card Form layout, which presents one question per page.

4. Add Essential Form Elements

  • Use the “Add Element” menu to drag and drop fields such as:
  • Name, email, and phone number for contact information.
  • Date and time pickers for scheduling.
  • Dropdowns or multiple-choice fields for vehicle type or service options.
  • Address fields for pickup and drop-off locations.
  • Special request or notes section for additional needs (e.g., wheelchair access).
  • File upload for supporting documents (e.g., parental consent, medical certificates).
  • For payment-based services, integrate a payment gateway like PayPal or Stripe.

5. Customize the Form Design

  • Click the Paint Roller icon to access the Form Designer.
  • Adjust colors, fonts, and themes to match your organization’s branding.
  • Add your logo and customize the form URL for a professional touch.

6. Set Up Email Notifications

  • In the Settings menu, configure email notifications for your team and confirmation emails for requesters.
  • Ensure the right people are alerted to new requests in real time.

7. Publish and Share Your Form

  • Click “Publish” to generate a shareable link.
  • Distribute the form via email, embed it on your website, or share it on social media.

8. Test and Manage Submissions

  • Use the Preview feature to test your form and ensure all fields work as intended.
  • Monitor submissions in Jotform Tables, where you can filter, search, and export data for scheduling and reporting.

By following these steps, you can create a Transportation Request Form that fits your unique needs, reduces administrative workload, and ensures a smooth experience for both requesters and coordinators. Jotform’s no-code builder and robust features make it easy to adapt your form as your transportation requirements evolve.

Frequently Asked Questions

1. What is a Transportation Request Form?

A Transportation Request Form is a digital document used to collect and manage requests for transportation services, such as vehicle bookings, shuttle arrangements, or delivery scheduling.

2. Why are Transportation Request Forms important?

They help organizations efficiently coordinate transportation logistics, reduce errors, and ensure all necessary details are captured for safe and timely service.

3. What information is typically required on a Transportation Request Form?

Common fields include passenger or requester details, pickup and drop-off locations, dates and times, vehicle preferences, and any special requirements.

4. Are there different types of Transportation Request Forms?

Yes, forms can be tailored for employee shuttles, school trips, medical transport, event guest transfers, and delivery services, each with unique fields and requirements.

5. Who can use Transportation Request Forms?

These forms are useful for businesses, schools, healthcare providers, event planners, logistics companies, and individuals needing organized transport.

6. How do Transportation Request Forms improve efficiency?

They centralize requests, automate notifications, and provide a clear record of all transportation needs, reducing manual coordination and miscommunication.

7. Is the information submitted through Transportation Request Forms secure?

When using platforms like Jotform, data is securely stored and can be protected with encryption, access controls, and compliance with privacy regulations.

8. Can Transportation Request Forms be integrated with other tools?

Yes, forms created with Jotform can be integrated with calendars, payment gateways, spreadsheets, and other business tools to streamline workflow and data management.