How to Customize Your PDF Submission Report

With Jotform PDF Editor, you can customize your PDF submission reports to better match your preferred layout and design. You can add Form Fields, change the styling, apply templates, and rearrange elements to create more organized and professional PDF documents.

In this guide, you’ll learn how to:

• Add Elements and Form Fields
• Customize the Layout of your PDF document
• Customize the Styles in your PDF document
• Apply Templates
• Reposition Elements and Form Fields
• Resize Elements and Form Fields
• Delete Elements and Form Fields

Adding Elements and Form Fields to Your PDF Document

You can customize your PDF document by adding Elements and Form Fields to organize your layout and display submission data. Getting started is simple—here’s what to do:

1. In PDF Editor, click on the Add Element menu on the left side of the page.

2. Then, under the Basic Elements tab, click on an element that you want to add. Or drag and drop it into your PDF Document. 

3. Now, if you want to display submission data from your form, under the Form Fields tab, click on an element that you want to add. Or, drag and drop it into your PDF document.

Customizing the Layout of Your PDF Document

If you want to adjust the structure and spacing of your PDF document, you can customize the layout settings in PDF Designer. Setting it up is quick—here’s how:

1. In PDF Editor, on the right side of the page, click on the Paint Roller icon.

2. Now, in the PDF Designer window that opens, under the Layout tab, set up these things:
   • Size — Change the size of your PDF pages, such as A4 or Letter.
   • Page Orientation — Choose whether your PDF uses a portrait or landscape layout.
   • Margins — Adjust the spacing between your content and the edges of the page.
   • Margin Guide — Toggle this on or off to help align your content while editing.
   • Page Number — Toggle this on to add and customize how page numbers appear in your PDF document.

Customizing the Styles in Your PDF Document

You can also personalize the appearance of your PDF document by customizing its colors, fonts, and background design. Want to set it up? Just do this:

1. In PDF Editor, on the right side of the page, click on the Paint Roller icon.

2. Then, in the PDF Designer window that opens, under the Styles tab, customize these things:
   • Page Color — Change the background color of your PDF pages.
   • Background Image — Add a background design or image to your PDF document. You can choose from:
     • Gallery — Select from available background designs.
     • My Images — Use images from your uploaded files.
     • Upload — Upload a new background image from your device.

3. Now, scroll down to the bottom and continue to customize these things:
   • Question Style — Customize the appearance of question labels, including the font, font size, color, text formatting, and alignment.
   • Answer Style — Customize the appearance of answer fields and submission data.
   • Line Spacing — Adjust the spacing between lines of text in your PDF document.

Take a peek at our guide on How to Add a Background Pattern in Jotform PDF Editor to learn more.

Applying a Template to Your PDF Document

To quickly change the overall design of your PDF document, you can apply one of the ready-made templates available in PDF Designer. Here’s the quick way to do it:

1. In PDF Editor, on the right side of the page, click on the Paint Roller icon.

2. Now, in the PDF Designer window that opens, under the Templates tab, select and click on the Template you want to use for your PDF document and you’re done.

That’s it! The template is automatically applied to your PDF document right away.

Repositioning Elements and Form Fields in Your PDF Document

You can easily move elements and Form Fields around your PDF document to improve the layout and organize your content the way you want. You can do it in just a few steps:

1. In PDF Editor, select the element that you wish to reposition.

2. Then, drag and drop it to its desired position.

Resizing Elements and Form Fields in Your PDF Document

If you want to make elements or Form Fields larger or smaller to better fit your layout, it only takes a second—here’s what to do:

1. In PDF Editor, select the element that you wish to adjust.
2. Then, place your cursor on the resizer handles, which appear as small squares in the annotations, and hold down your left mouse button and drag the handle inward to make it smaller or outward to make it larger.

Deleting Elements and Form Fields from Your PDF Document

If there are elements or Form Fields you no longer need in your PDF document, you can remove them in just a few clicks. Here’s how to get going:

1. In PDF Editor, click on the field you want to remove from the PDF.
2. Now, click on the Trash Can icon to delete it, and you’re done.

That’s it! Your PDF submission report is now fully customized and ready to use. Whether you’re creating professional reports, branded documents, or organized submission summaries, the PDF Editor gives you everything you need to make your PDFs look exactly the way you want.

If you want to explore more features about PDF Editor, here are some helpful guides:

• How to Create PDF Forms with PDF Editor
• How to Move and Resize Elements in PDF Editor
• How to Use Custom Fields Within a Text Field of a PDF Template