How to Delete Form Submission Data

May 20, 2025

Jotform lets you easily delete submission data right from your Submission Tables. After downloading your submissions, you might want to remove old or test entries and keep only the recent ones. Whether you’re managing outdated responses, clearing test entries, or staying compliant with data privacy regulations, knowing how to safely delete submissions is essential.

Notes

  • Deleted entries are moved to the Trash and kept there for 30 days.

Accessing the Form Submission Table

To view and manage the responses you’ve collected, you’ll need to open your form’s Submission Table. Here’s how to do it:

  1. On your My Workspace page, click on Type at the top and in the Dropdown menu that opens, uncheck the boxes next to all the assets except Forms, so only they’ll be shown on the page.
My Workspace page with the Type dropdown open and only the Forms option selected
  1. Now, hover your mouse over the form you want to manage, and click on More on the right side of the page.
  2. Next, in the Dropdown menu, under the Data column, click on Submissions.
Navigating through the selected form's More dropdown and selecting Submissions

Deleting a Specific Entry

You can delete individual submissions directly from the Submission Table to free up space or remove unwanted entries. Here’s how to do it:

  1. On your Jotform Submission Table, tick the Checkbox next to a submission on the left side of the page and then click on the Three Dots icon next to it. 
  2. In the Dropdown menu that opens, click on Move to Trash.
Deleting a submission in form tables by selecting the checkbox and choosing Move to Trash from the dropdown menu
  1. In the Confirmation window that pops up, click on Move to Trash.
Confirming deletion of a submission by clicking Move to Trash in the confirmation window

Deleting Multiple Entries

If you need to remove multiple entries from your Submission Table, you can delete them all at once. It’s easy, here’s how:

  1. On the left side of your Jotform Submission Table, tick the Checkboxes next to submissions you want to delete.
  2. Then, on the upper-right side of the page, click on Delete.
Selecting multiple submissions in form tables and clicking the Delete button to remove them
  1. In the Confirmation window that pops up, click on Move to Trash.
Confirmation window asking the user to confirm moving selected submissions to Trash

Deleting Submissions Based on a Filter

You can also filter your submissions first to quickly find and delete only the ones you no longer need. Here’s how to do it:

  1. On your Jotform Submission Table, click on Filter on the right side of the Search bar.
Accessing the filter menu on Form Tables to narrow down form submissions
  1. In the menu that comes up, adjust the search filters—like where to search (All Submissions or specific ones), a specific date range or All Time, or use Advanced Filters to narrow things down. Once you’re done, click on Apply Filter.
Filter configuration panel in Form Tables with Apply Filter button highlighted after selecting custom criteria
  1. Then, tick the Checkboxes next to each submission.
  2. On the upper-right side of the page, click on Delete.
Selecting filtered submissions using checkboxes and deleting them via the Delete button
  1. In the Confirmation window that pops up, click on Move to Trash.
Confirmation window showing the Move to Trash button highlighted for deleting selected submissions

Deleting Trashed Entries

Trashed submissions aren’t deleted right away. To free up space and stay organized, you can permanently delete them from your Submission Table. It’s easy, here’s how:

  1. Click on the Three Dots icon on the right side of the main tab in your Submission Table
  2. Then, in the Dropdown menu, select Trashed Entries.
Form Submission Table showing the Three Dots icon clicked on the right side of the main tab, with the Dropdown menu open and the Trashed Entries option highlighted
  1. In the Trash menu on the right side of the page, click on Select All or select a deleted submission and then click on Delete Forever.
Trash menu on the right side of the page showing the Select All checkbox and the Delete Forever button to permanently remove deleted submissions
  1. Finally, in the Confirmation window that pops up, click on Delete.
Confirmation window asking for final approval to permanently delete the selected submissions with the Delete button highlighted

Pro Tips

  •  If you want submissions to delete themselves after a set time, Jotform’s auto-delete feature makes it easy. Just set it up once, and your form will handle it for you. Check out our guide about Deleting Form Submissions Automatically to learn more about it.
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