Form Calculations: Auto-populate subscriptions based on number of registrants

Hello Team,

We are currently testing your platform for our organization. We need the following functionality on a registration form.

• Select the number of registrants (1-5)
• Automatically attach the same number of subscriptions for payment processing

Is this a functionality that jotform can perform? If so, please provide detailed instructions. Thank you.

Hi AZStrive,

Thanks for reaching out to Jotform Support. I'm an AI assistant here to assist you.

Setting up a recurring subscription in your Stripe Integration is easy. Let me show you how:

1. In Form Builder, click on Add Element on the left side of the page.

2. Under the Payments tab, click on the Stripe gateway and select Payment Settings.

3. In the menu on the right side of the page, click on the Downward Arrow icon in the Payment Type section and select Sell Subscriptions.

4. In the My Products field, click on the Add Subscription button, and then click on the Gear icon to customize your subscription.

5. Once you finish customizing, click on Save at the bottom-right of the menu and that's it.

You can also check out our guide on How to Set Up a Recurring Payment Option for more information.

Regarding your specific need to select the number of registrants (1-5) and automatically attach the same number of subscriptions for payment processing, this can be achieved by using conditional logic and calculation fields to multiply the subscription quantity based on the registrants selected. You would set up a dropdown or number field for registrants, then use calculation fields and conditions to adjust the subscription quantity accordingly.

Reach out again if you have any other questions.

This did not answer my question.

Hi AZStrive,

Thanks for your patience. To achieve the functionality where the number of registrants selected (1-5) automatically attaches the same number of subscriptions for payment processing in Jotform, you can use a combination of fields and conditional logic along with the Stripe subscription integration.

Here’s how to set it up:

1. Add a Dropdown or Number field to your form for selecting the number of registrants (with options 1 to 5).
2. Create multiple subscription products in your Stripe integration, each representing a single subscription unit.
3. Add multiple payment fields (Stripe subscription fields) to your form, each linked to one subscription product.
4. Use Conditional Logic in Jotform to show or hide these subscription payment fields based on the number selected in the registrants dropdown. For example, if the user selects 3 registrants, show 3 subscription payment fields.
5. Alternatively, use a Calculation widget to multiply the subscription price by the number of registrants and set up a single payment field with the calculated amount. However, this approach may require custom coding or advanced integration.

This method allows you to dynamically attach the correct number of subscriptions for payment processing based on the registrants selected.

Unfortunately, Jotform does not have a direct built-in feature to automatically multiply subscription quantities in a single payment field without using conditional logic or calculations.

If you want detailed step-by-step instructions or screenshots for any of these steps, please let me know.

Give it a try and let us know how it goes.

is this applicable for Square payment processor?

Hi AZStrive,

Regarding your question about the Square payment processor, Jotform does support setting up subscriptions with Square integration. You can create subscription payments, view recurring payments through Jotform, and manage them via your Square subscription page.

However, while Square supports selling subscriptions through Jotform, it currently does not support multiple subscription quantities or automatically multiplying subscriptions based on the number of registrants selected in a single payment field.

To achieve similar functionality, you would still need to use multiple payment fields with conditional logic to show or hide subscription options based on the number of registrants selected, similar to the approach used with Stripe.

For detailed setup of subscriptions with Square, you can follow the steps in the guide on How to Set up and Manage Subscriptions With Square Integration.

Let us know if you need further assistance.

What about paypal?

Hi AZStrive,

Regarding PayPal and subscription functionality in Jotform, you can set up subscriptions with PayPal integration to collect payments through your forms. Jotform supports selling subscriptions and allows you to configure recurring payments.

For PayPal, when setting up a subscription, you can limit the number of payments by setting the subscription's Number of Payments to 1 if you want a one-time payment subscription.

To set up a recurring payment option with PayPal:

1. In Form Builder, select Add Form Elements in the upper-left corner.
2. Go to the Payments tab and choose PayPal integration.
3. In Payment Settings, connect and configure your PayPal account.
4. Under Payment Type, select Sell Subscription.
5. Configure your subscription details such as name, price, subscription period, and number of payments.

Unfortunately, PayPal integration in Jotform does not support automatically multiplying subscriptions based on the number of registrants selected in a single payment field. Similar to other payment processors, you would need to use multiple payment fields with conditional logic to show or hide subscription options based on the number of registrants selected.

For more detailed information, you can check the guide on How to Set Up a Recurring Payment Option.

Let us know if you need further assistance.

How do I accomplish my original goal using stripe as my payment processor?

Hi AZStrive,

To accomplish your original goal of selecting the number of registrants (1-5) and automatically attaching the same number of subscriptions for payment processing using Stripe as your payment processor in Jotform, here’s how you can do it:

1. Add a Dropdown or Number field to your form for selecting the number of registrants (with options 1 to 5).
2. Create multiple subscription products in your Stripe account, each representing a single subscription unit.
3. Add multiple Stripe subscription payment fields to your form, each linked to one subscription product you created in Stripe.
4. Use Conditional Logic in Jotform to show or hide these subscription payment fields based on the number selected in the registrants dropdown. For example, if the user selects 3 registrants, only 3 subscription payment fields will be shown for payment.
5. Set up your Stripe integration in the form by adding the Stripe payment element, connecting your Stripe account, and configuring it to sell subscriptions.

This approach allows you to dynamically attach the correct number of subscriptions for payment processing based on the registrants selected.

Unfortunately, Jotform does not have a direct built-in feature to automatically multiply subscription quantities in a single payment field without using conditional logic or calculations.

For detailed steps on setting up Stripe integration and subscriptions, you can refer to our guide on How to Set Up a Recurring Payment Option and How to Integrate Stripe Checkout with Jotform.

Give it a try and let us know how it goes.

How do I accomplish my original goal using square as my payment processor?

Hi AZStrive,

To accomplish your original goal of selecting the number of registrants (1-5) and automatically attaching the same number of subscriptions for payment processing using Square as your payment processor in Jotform, here’s what you need to know:

With Square payment gateway, you can set up subscription payments in your Jotform form, view recurring payments through Jotform, and manage them anytime through your Square subscription page.

Here’s how to set it up:

1. In Form Builder, click the Add Form Element button.
2. Go to the Payments tab and add the Square payment field.
3. Connect your Square account and set the Payment Type to Sell Subscriptions. Select your form’s email element as the Customer Email.
4. Add and configure your subscription items based on the guide for setting up recurring payments.

However, Square currently does not support automatically multiplying subscriptions based on the number of registrants selected in a single payment field.

To achieve similar functionality, you would need to use multiple payment fields with conditional logic to show or hide subscription options based on the number of registrants selected, similar to the approach used with Stripe.

You can manage subscriptions further through your Square dashboard, including pausing or canceling subscriptions.

For detailed instructions, you can follow the guide on How to Set up and Manage Subscriptions With Square Integration.

Let us know if you need further assistance.