RSVP for School Events

Effortlessly manage school event attendance, keep parents informed, and streamline your planning — all with one easy-to-use RSVP solution. Whether it’s a PTA meeting, school play, sports day, or graduation, keeping track of who’s coming can be stressful. Jotform’s RSVP school app let you collect responses online, automatically organize attendee data, and send instant confirmations — no phone calls, paper slips, or last-minute confusion.

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Start with Ready-Made School RSVP Templates

No need to start from scratch — choose from our collection of graduation RSVP templates. Each template is fully customizable in our drag-and-drop Form Builder. Add event details, select your preferred RSVP fields, and brand your form with school colors, logos, or graduate photos.

Benefits

Features That Simplify Event Planning

Personalize Every Detail

Make your RSVP app match the spirit of your event. Change fonts and colors, add graduate photos, or include a welcome message for guests. You can even collect plus-one details and special requests.

Mobile-Optimized Forms

Every RSVP form you create is fully responsive, so parents and guardians can confirm attendance on their phone, tablet, or computer. This mobile-friendly design helps increase response rates, especially for busy families who are always on the go. No extra coding is needed — your form will look great on any screen size automatically.

Automated Confirmations

As soon as someone RSVPs, they’ll receive an instant confirmation email with event details. This eliminates the need for manual follow-ups and reduces the risk of miscommunication. You can even customize these messages to include directions, dress codes, or a personal thank-you note.

Payment Collection

If your school event requires ticket purchases, donations, or activity fees, Jotform’s RSVP forms can securely process payments. Choose from trusted payment gateways like PayPal, Stripe, and Square to make transactions quick and safe. All payments are automatically recorded alongside RSVP details for easy tracking.

Calendar Integrations

Sync RSVP submissions directly with your school’s Google Calendar, Outlook, or iCal for real-time event planning. This integration ensures you always have an accurate headcount, visible to staff and administrators at a glance. You can also set automated reminders based on the event date, so no one forgets to attend.

Testimonials

Trusted by Event Organizers

Amazing! The user experience is unmatched. Functionaity for the price is limitless. Jotform has helped simplify and consolidate a nightmare of incoming data and files via email into one safe and accessible location for our team. We plan, book, and manage luxury Travel & Special Events. Jotform has helped take our small startup to the next level of expansion. We. Love. Jotform.

Carter Cox, Travel & Event Specialist, Hourglass Events

Great product. Jotform is a robust solution for intake, surveys, client events, and everything in between. We've only begun to scratch the surface of its capabilities, but I am amazed by the variety of features available for the price. I'm excited to continue building and implementing in the future!

Drew Burgess, Owner, The Burgess Group

We use Jotform on a daily basis to manage between 100 to 150 events per year. It is our platform for managing registrations, with personalized features that we couldn´t find anywhere else. Jotform as a speedy learning curve for the basics but is the advanced features that give Jotform the heads up concerning data management, lead retrieval, event registration, comments and engagement, and sometimes, selling goods also.

Nuno Manuel Seleiro, Marketing Manager, Asserbiz

Frequently Asked Questions

All your questions about Jotform — answered. Check out our FAQs for answers to common questions, or contact our support team for further information.

What is an RSVP school form used for?

An RSVP school form is designed to help schools collect attendance confirmations for events like plays, sports games, graduations, and parent-teacher conferences. It ensures event organizers have an accurate headcount and any necessary details about attendees. With Jotform, these forms can be customized to gather specific information, such as dietary needs or guest limits.

How can I make an RSVP school app online?

Creating an RSVP school form online is simple with Jotform’s drag-and-drop Form Builder. Choose a pre-made school RSVP template, customize it with your event details, and share the link with parents via email, your school website, or social media. No coding skills are required, and your form is mobile-friendly by default.

Why should schools use an online RSVP form instead of paper slips?

Online RSVP forms save time, reduce errors, and prevent lost or forgotten paper slips. They allow schools to track responses in real time and send automatic confirmation emails to parents. Plus, data is securely stored and can be easily exported for planning and reporting.

Can RSVP school forms handle multiple events at once?

Yes — you can create separate RSVP forms for different events or use one form with conditional logic to manage multiple activities. For example, a single form could let parents RSVP to both a PTA meeting and a school play, with separate attendance lists for each.

Is it possible to send reminders for school RSVPs?

Absolutely. With Jotform, you can set up automated email reminders to prompt parents who haven’t responded yet. This feature helps boost attendance rates and ensures you have the most accurate numbers before the event.

Can I collect special requests through my RSVP school form?

Yes — Jotform forms can include fields for special requests, such as accessibility needs, meal preferences, or guest seating arrangements. This makes it easier for event organizers to plan ahead and provide a welcoming experience for all attendees.

Does Jotform work for both public and private schools?

Yes — Jotform’s RSVP solution works for any school type, including public, private, charter, and international schools. Teachers and administrators can take advantage of Jotform’s Form Builder for Teachers to create event RSVP forms, collect parent responses, and streamline communication. Plus, schools are eligible for Jotform’s special education discount, making it even more affordable to manage events and streamline workflows. Forms can be adapted for different audiences and shared globally with just a simple link.