Bid Proposal Template
A bid proposal is a document prepared by a contractor that outlines the purpose, scope, timeline, and other terms of a project for a client. If you need an efficient, professional way to pitch your project proposals as a contractor, Jotform’s got you covered with this Bid Proposal template. It works well for any contractor, no matter the line of work you’re in. With our entirely online signature process, you’ll be able to manage and reference sign-offs from your managers in one convenient place. Share via email or embed in your online store and start collecting signatures today.
Customizing this Bid Proposal is easier than ever with Jotform’s drag-and-drop form builder. Update your contracting terms and conditions, add or remove form fields, change fonts and colors, and make other design changes — no coding required. Create your proposal, send it to your project managers, and start collecting signatures seamlessly. To send and sign documents in seconds, customize this template and share it with Jotform Sign.
A bid proposal is a document submitted by a contractor that outlines the proposed cost, approach, and timeline for completing a specific project. It’s treated as a formal offer to provide goods or services and is typically prepared to compete against other contractors vying for the same project. The bid proposal includes specific requirements of a project and follows any guidelines or instructions put in place by the owner or parent company. A robust bid proposal communicates the contractor’s value proposition and ability to deliver a successful project on time.
A bid proposal is necessary because it demonstrates a contractor’s understanding of the obligations and requirements of a specific project, as well as their ability to meet those requirements. In many industries, projects are assigned through a competitive bidding process, and project owners need a fair way to evaluate and compare different contractors’ capabilities.
By submitting a well-prepared bid proposal, contractors demonstrate their comprehension of the project, their expertise and experience in the industry, detailed cost breakdowns, legal terms and conditions, and more. A bid proposal is also a formal record of the contractor’s offer, which can later serve as a reference point to resolve legal, contractual, or financial disputes.
A thorough bid proposal is made up of a few key elements. First, the executive summary provides an overview of the proposal that highlights project requirements, key deliverables, and any unique capabilities of the contractor.
The project scope spells out the activities and objectives to be accomplished, followed by the methodology, which outlines the steps, processes, and techniques that will be employed to achieve the desired outcomes of the project. The timeline presents a detailed project schedule, the team and personnel section introduces the project team members, and the cost breakdown clearly presents the pricing structure associated with the project.
Last, you should include a list of references and testimonials, as well as terms and conditions related to the proposal — such as warranties, payment terms, liability, insurance requirements, and more.
Writing a bid proposal is a snap with Jotform’s Bid Proposal template. We give you a starting document that lets you customize the structure and text of your proposal in minutes. First make sure you fully understand the requirements of a specific project by researching the client and their background.
You can use our template structure as is, or add or edit sections depending on your research. Make sure to review it several times after you finish so that it contains all the necessary terms, regulations, and requirements.
A well-written bid proposal has the power to sway project owners in your favor when they’re picking a contractor for the job. Since most proposals end up in extremely competitive bidding environments, the most detailed and engaging ones are going to take the top spot. A well-written bid proposal may save you grief in the case of misunderstandings or disputes later on too. With the proper terms and conditions included, your proposal can protect you from legal action.
There are a few best practices for writing an effective bid proposal. For starters, make sure you don’t misunderstand the requirements of the project and present inadequate research; this is the biggest mistake you can make in a bid proposal, because it may automatically disqualify you from consideration. Next, prioritize clarity and structure, and try not to drone on, as that could decrease the likelihood that a project owner will read the entire thing. Keep your proposal concise but detailed so that owners can get to the point as quickly as possible.
In general, try to avoid poor planning and presentation, unclear or complicated cost breakdowns, incomplete submissions, missed deadlines, and faulty terms and conditions. Anything that makes the bid proposal more of a chore for a project owner will lower your odds of getting the project.
While the necessary level of detail depends on each project, it’s generally best to include as much detail as possible without overwhelming readers with excessive information — we know, that sounds tricky. Try to focus on providing methodology and explanations only for requirements, key deliverables, timeline, cost, and relevant experience. These are the most important aspects of the proposal, and everything else can be fully fleshed out later.
Getting your business off the ground is no small task and might require gathering funding from investors. With Jotform Sign’s free business proposal template, you can present your new business’s needs, ideas, and benefits to potential investors — making it easier to get their buy-in.A business proposal template is a tool for entrepreneurs to quickly and effectively create professional business proposals without having to start from scratch. Just create and customize your proposal, then send it to your investors and other stakeholders for their e-signatures.Need to make changes to your business proposal template? No problem! With Jotform, you can drag and drop elements to personalize your proposal and match your company branding. You can add or remove form fields, create an automated signing order for multiple investors, upload logos and branding, and choose fonts and colors that work best for you. Work smarter with Jotform Sign!
Don’t waste time creating multiple project proposals from scratch. With Jotform Sign’s ready-made Project Proposal template, you can generate and customize a professional-looking proposal that includes details such as an overview and description of the project, resources and budget, project goals, expected outcomes, and more. Update the wording however you see fit, then share it with clients via email to seamlessly gather e-signatures from any device.Want to personalize this Free Project Proposal to match your company’s branding with Jotform White Labeling? No problem! Using our powerful online builder, you can add or edit form fields, upload your logo and branding, include images, change fonts and colors, and make other design changes without any coding. Once both you and your client have signed this proposal, you’ll automatically receive a finalized document — ready to share, download, and print for your records.
Create a Mobile App Development Proposal Template that works for all occasions with Jotform Sign. With our entirely online signature and feedback collection process, you’ll be able to manage and reference signatures from your team members in one convenient place. Share via email or embed in your online team portal.Customizing this Mobile App Development Proposal Template is simple and efficient with Jotform Sign. Update the terms and conditions, add or remove form fields, change fonts and colors, and make other cosmetic changes with no coding required. Create your app proposal, send it straight to your team, and start collecting signatures and feedback instantly. Collaborate smarter with Jotform. To collect e-signatures on any device, create an e-sign document with Jotform Sign.
Attract customers to your cleaning services with a professional Cleaning Proposal Template. Simply customize the proposal template to match your services and branding, share your proposal to be filled out and signed on any device, and watch as each completed document is converted into a polished PDF automatically.Drag and drop to make this Cleaning Proposal Template your own — you can upload your logo, add terms and conditions, and change fonts and colors for a personalized touch. You can even set up a custom signing order if your document is being signed by multiple parties! Pair your high-quality cleaning services with a high-quality automated document using Jotform Sign’s Cleaning Proposal Template.
Make a great first impression on your clients with Jotform Sign’s ready-made Consulting Proposal template. Rather than design multiple proposals from scratch, you can use this template to fill in details such as project description, company background, objectives, scope of work, and payment terms. Include your e-signature at the bottom from any device — then print or share it with clients via email.Need to customize this Consulting Proposal template? No problem! With our intuitive online builder, you can drag and drop to do things like add or edit form fields, update the proposal’s wording, include your branding, change fonts and colors, and make other changes without any design or coding knowledge. Save time and get your proposals out there with this free template from Jotform Sign.
Need a quick, yet professional way to secure funding for your company’s next big event? Jotform Sign has you covered with this Sponsorship Proposal Template. Simply build a proposal form that works for your needs once and send it multiple times to different potential sponsors — great for saving time better spent elsewhere. Once your signers fill out your proposal, each party will receive a copy for their records.Customizing this Sponsorship Proposal Template is seamless with Jotform Sign’s easy-to-use form builder. Just drag and drop to add company branding, include additional form fields, change fonts and colors, create an automated signing order, and more. Ensure your next event is a success with this Sponsorship Proposal Template from Jotform Sign.
These templates are suggested forms only. If you're using a form as a contract, or to gather personal (or personal health) info, or for some other purpose with legal implications, we recommend that you do your homework to ensure you are complying with applicable laws and that you consult an attorney before relying on any particular form.