How to Send a Form via Email

May 21, 2025

Whether you’re collecting feedback, registrations, or requests, Jotform makes sending your form by email quick and easy. While in Form Builder, you can grab the direct URL and share it right away—no need to leave the page or open another asset. It’s an efficient way to create, update, and send your form all in one place, helping you connect with your audience and get faster responses


Sending your form by email is quick and easy. Here’s how to do it:

  1. On your My Workspace page, click on Type at the top and in the Dropdown menu that opens, uncheck the boxes next to all the assets except Forms, so only they’ll be shown on the page.
Forms option checked in the Type dropdown menu on the Jotform My Workspace page
  1. Then, hover your mouse over the form you want to send, and click on Edit Form on the right side of the page.
Edit Form button of a form on the Jotform My Workspace page
  1. Now, in Form Builder, in the orange navigation bar at the top of the page, click on Publish.
  2. Click on Email in the menu on the left.
  3. Then, in the Email Form section on the right, click on Share On Email.
Share on Email option in the Email Form section of the Publish tab in Jotform Form Builder
  1. Next, under the Email tab, enter the following:
    • Email Subject — This field shows the form’s title by default, but you can change it to a subject line that better suits your message.
    • Email Content — This field includes a default message with your form’s direct link or Custom URL if enabled. You can edit the message and use the formatting tools in the text editor to personalize it for your recipients.
Email Subject and Email Content sections under the Email tab in the Email menu of the Publish tab in Jotform Form Builder
  1. Then, under the Recipients tab, enter the following details:
    • Sender Name — This is set to your account’s name by default, but you can change it to something else, like John’s Repair Shop, to help recipients recognize who the email is from.
    • Reply-To Email — This is set to your account’s email address by default. You can update it if you want replies to go to a different address.
    • To — Enter your recipients’ email addresses here. You can send the form to one or multiple people.
  2. Once everything is set, click on Send at the bottom.
Recipient settings under the Recipients tab in the Email menu of the Publish tab in Jotform Form Builder

The settings in the Send on Email section reset each time you close it. If you want to send your form with the same details again, click on Send Another in the Confirmation Pop-Up window after sending it.

Send Another button in the Confirmation window of the Email menu in the Publish tab of Jotform Form Builder

Notes

  • When sending your form to multiple recipients at once, each one will be able to see the email addresses of the other recipients. For privacy reasons, it’s best to avoid using this method if the recipients aren’t within the same company or network.
  • Users with Starter (free) plans can send their form to one (1) recipient at a time, while those with Bronze, Silver, or Gold plans can send it to up to ten. You can check our guide on How to Upgrade Your Account if you want to increase the recipient limit.
Academy Logo

Introduction to Form Building

Emails

Go to course :Emails
lesson-2 - image
Contact Support

Our customer support team is available 24/7 and our average response time is between one to two hours.

Send Comment:

Jotform Avatar
This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.

Comments:

  • Denise c - Profile picture
  • Don Liddell - Profile picture
  • BAHCTX Agency - Profile picture
  • Jasmin - Profile picture
  • Roland Steber - Profile picture
  • Ayush Jain - Profile picture
  • Anne V - Profile picture
  • SharonPero - Profile picture
  • Kim Pfeiffer - Profile picture
  • Letícia Gomes - Profile picture
  • USC School of Music  - Profile picture
  • Michael Gresham - Profile picture
  • Paul O’Reilly - Profile picture
  • Tanya Vliss - Profile picture