Human resources (HR) forms are documents organizations use to collect, track, and manage employee information and activities. These forms help businesses and nonprofits comply with employment laws and regulations, direct the employee lifecycle, and ensure effective communication between the HR department and employees.

When are HR forms needed?

HR professionals need HR forms to carry out many of their responsibilities, from onboarding new staff to managing time-off requests. Without HR forms to handle employee information, a company could risk misplacing or ignoring essential data that they need to keep on hand.

What are the benefits of HR forms?

HR forms are integral to keeping a company up and running. Using HR forms helps streamline employment processes, standardize the collection of employee information, maintain accurate records, and meet legal requirements. HR forms help companies ensure they don’t lose essential information about their workforce.

How do I create an HR form?

You can create an HR form in minutes with one of Jotform’s free templates! Simply navigate to our template directory and choose a template that works best for your needs. Once you’re finished customizing the template in our intuitive online form builder, you can share it with your employees via email, a link, or a QR code so they can fill it out instantly.

What are common uses of HR forms?

All hiring, insurance, disciplinary, incident report, time-off, and survey processes will involve HR forms. Other common use cases for HR forms are for payroll and compensation, promotions, and conflict resolution.

What are the different types of HR forms?

There are many different types of HR forms! These can include job application forms, offer letters, employee information forms, attendance forms, and contracts. HR will often be in charge of managing performance appraisal forms, leave requests, reimbursements, and training forms as well. Hiring and termination processes also often require an array of HR forms.