Comparing DocuShare vs Laserfiche for document management

Several enterprise content management (ECM) platforms offer document management capabilities. Document management tools are essential for most organizations. Yet even among similar platforms, these tools can vary in their ease of use, the specific features they include, and other criteria.

Xerox’s DocuShare, a really popular option, offers a range of document management options. Laserfiche, which focuses heavily on intelligent document management, also boasts an array of options. Let’s see which one is right for your business.  

DocuShare vs Laserfiche: Features

Both DocuShare and Laserfiche are SaaS platforms designed to help organizations manage documents and other content. They also offer tools to automate business processes — such as completing routine forms — but each platform emphasizes different aspects of its design and key features. 

DocuShare is available in on-site, cloud, or hybrid deployment options, allowing flexibility for organizations that need higher levels of security for certain types of documents or information.

The software focuses on automating document workflows, routing, and indexing, making it easier to process documents for secure digital storage. Tagging and search tools help users find and access the information they need within the database. DocuShare offers support for Microsoft Office as well. 

Laserfiche places its document management capabilities front and center. The platform’s home page describes Laserfiche Cloud as capable of “intelligent document management,” along with content capture and automation.

Laserfiche’s key features for document management include onboard AI and OCR for capturing and organizing document content, as well as full-text search capabilities and tools for team collaboration. Laserfiche’s records management tools also make it easier for organizations to meet compliance requirements, archive and dispose of documents, and perform other necessary tasks throughout a document’s lifecycle. 

DocuShare vs Laserfiche: User opinions

In head-to-head comparisons, DocuShare and Laserfiche rank closely with one another. When reviewers prefer one over the other, it’s Laserfiche that often ekes out the lead for its ease of use and applicability for even the smallest businesses. 

That doesn’t mean every organization should discount DocuShare, though. Although it’s more expensive to implement and is rated less highly overall, DocuShare’s more robust array of features may make it preferable to Laserfiche for some organizations, writes reviewer Shlomi Lavi at ITQlick. For example, DocuShare offers built-in HIPAA compliance tools that can offer value for covered entities under the Healthcare Information Portability and Accountability Act. 

For organizations with other compliance needs, though, Laserfiche can be a good place to start. “Laserfiche is perfect for businesses that need a place to appropriately store their documents digitally and want an environment to grow from. Adding Laserfiche Forms helps grow a business’ ability to process their work and reach their customers easier,” writes Angela Jordan, operations manager for building and planning for Cowlitz County, Washington. 

Several reviews praise Laserfiche’s easy-to-navigate menus and organization. Its ease of use, however, can cause problems of its own. For example, “Forms and workflows are quick and easy to create, but it’s possible for a non-programmer to create a workflow or forms process with hundreds of copy-pastes of the same activities where someone with some practical programming experience will create a loop of a dozen activities,” notes senior software engineer Glen Murie, who oversees the development of the Laserfiche environment at the University of San Francisco. 

Making a choice between DocuShare vs Laserfiche requires an understanding of the problems the software is meant to solve. If your organization is considering which tool is right for the job, it’s best to start the search by determining what your specific document management needs are. Then you can see which option best meets your requirements.

Jotform Sign: A flexible alternative

If you’re comparing document management solutions like DocuShare and Laserfiche, you may also want to consider how you’ll handle e-signatures. That’s where Jotform Sign comes in. This tool makes it easy to turn existing PDFs into e-signature-ready documents with a simple drag-and-drop editor.

With Jotform Sign, you can:

• Customize documents with form fields and assign signer roles
• Automate the signing process with approval flows
• Collect and track signatures from one organized dashboard
• Share documents via direct links, email, or by embedding them on your website

Since Jotform Sign is part of the broader Jotform suite — which includes tools like Jotform Form Builder, Jotform Tables, Jotform Workflows and Jotform Apps — you get seamless integration across all your workflows. Whether you’re a small team or a larger enterprise, flexible plan options, including a free Starter plan, make it easy to find the right fit.

Ultimately, whether you choose DocuShare or Laserfiche will depend on your organization’s document management priorities. But when it comes to handling signatures and approvals, pairing your ECM platform with a dedicated e-signature solution like Jotform Sign can give you added efficiency and flexibility. By combining robust document management with streamlined signing workflows, your business can cover the full lifecycle of its documents — from storage and compliance to secure execution.

AS ALWAYS, CONSULT AN ATTORNEY BEFORE RELYING ON ANY FORM CONTRACT OR CONTRACT TEMPLATE. THE CONTENT ABOVE IS FOR INFORMATIONAL PURPOSES ONLY.

Photo by Mikhail Nilov