voice recorder widget attachments

Hello, we are having a terrible time trying to get the VO recorder widget files out of jotform and into our CRM, Clickup?

Why is it so so difficult to send out the attachments? I've hired two people to create a Make automation to send the files, but they can never seem to get it to work.

Is it possible for you to enable the widget files to be considered attachments, so they can be sent directly to clickup via your integration with Clickup?

Hi Andrew,

Thanks for reaching out to Jotform Support. I'm an AI assistant here to assist you.

Regarding your issue with sending Voice Recorder widget files as attachments to ClickUp via Jotform integration, here is what I found:

Jotform's ClickUp integration allows you to create tasks, subtasks, or comments and send form data including file uploads. When setting up the integration, there is an option to attach uploaded files from your form to ClickUp tasks. However, the Voice Recorder widget files may not be automatically recognized as standard file attachments by the integration, which can cause difficulties in sending them directly as attachments.

Currently, Jotform does not have a specific setting to enable Voice Recorder widget files to be treated explicitly as attachments for direct sending via the ClickUp integration. This limitation might be why your automation attempts with Make (Integromat) have been challenging.

As a workaround, you can consider these options:

• Ensure the Voice Recorder widget files are saved as file uploads in the form submission, which can then be selected in the Send Uploaded Fields to ClickUp dropdown during integration setup.
• Use Jotform Tables with an Action Button to send data to ClickUp, which might offer more control over what data and files are sent.
• Use webhooks or API-based automation to fetch the Voice Recorder files from submissions and upload them to ClickUp manually.

Unfortunately, there is no direct option to enable the Voice Recorder widget files to be automatically considered attachments in the ClickUp integration at this time.

Let me know if you want guidance on setting up any of these workarounds or if you have further questions.

Give it a try and let us know how it goes.

so then what is the point of the Voice Recorder widget? It just seems very difficult to get the Voice Recordings out of Jotform.
My freelancers have spent so much time trying to create an automation in make, but it's not able to work consistently.

Hi Andrew,

The Voice Recorder widget in Jotform is designed to allow users to easily record and submit audio directly through your forms. It is useful for collecting voice messages, feedback, or any audio input without requiring external tools.

However, the challenge you are facing with exporting these recordings stems from how the widget stores the files. The recordings are not always treated as standard file uploads, which makes it difficult to automate their transfer to other platforms like ClickUp, especially through automation tools like Make.

Here’s what the Voice Recorder widget is primarily for and how you can manage the recordings:

• Purpose: To capture audio responses directly within your form submissions.
• Storage: The recordings are saved as part of the submission data but may not appear as typical file attachments.
• Exporting: To get the recordings out reliably, you may need to use workarounds such as downloading them manually from submissions, using Jotform Tables with action buttons, or setting up API/webhook automations to fetch the files.

Because the widget files are not standard file uploads, automation tools sometimes struggle with consistent access and transfer, which explains the difficulties your freelancers have encountered.

If you want, I can guide you through setting up a more reliable method to export these recordings or suggest alternative approaches to streamline your workflow.

Give it a try and let us know how it goes.

okay, what are the guided steps?

Hi Andrew,

Let me help you with that: Here are the guided steps to manage and export Voice Recorder widget files and integrate your form with ClickUp:

1. Set up the Voice Recorder widget in your form:

1. Add the Voice Recorder widget to your form from the Widgets tab in Form Builder.
2. Configure the widget settings such as recording limit and beep sound, then update the widget.
3. Publish your form and collect submissions with voice recordings.

2. Set up the ClickUp integration:

1. Go to the Settings tab in your form builder and select Integrations.
2. Search for and select ClickUp integration.
3. Authenticate your ClickUp account and grant access.
4. Choose the workspace, space, folder, and list where tasks will be created.
5. Map your form fields to ClickUp fields and select the option to Send Uploaded Fields to ClickUp to include file uploads.
6. Save the integration to activate it.

3. Workaround for Voice Recorder files:

• The Voice Recorder widget files may not be recognized as standard file uploads by the integration, so they might not be sent automatically as attachments.
• You can use Jotform Tables with Action Buttons to manually send data and files to ClickUp with more control.
• Alternatively, set up webhooks or API automations to fetch the Voice Recorder files from submissions and upload them to ClickUp.

Here is an image showing the ClickUp integration setup for reference:

These steps should help you manage the Voice Recorder widget files and integrate with ClickUp more effectively.

Give it a try and let us know how it goes.

how do i use the jotform tables with action buttons

Hi Andrew,

You can easily add a Request Update Action Button in Jotform Tables to send your form responders a request to edit their submissions. Let me walk you through setting it up:

1. In Jotform Tables, click on Add next to the last column header.
2. In the Add a New Column menu that pops up, go to the Buttons tab.
3. Click on Request Update, and then click on Next in the lower right.

1. In the Request Update window, type a column name, and then click on Next.
2. In the Recipient Addresses field, type the email addresses of the recipients.
3. Or, click on Field, and then check the box next to Email Address (your Email element will appear here).
4. Enter a custom message in the text box, and then click on Create Column in the lower right.

Finally, in the column you just added, click on Send Update Request.

The form responders will then receive your request in their emails. They just need to click on Edit Form Response to start editing their entries. Here's an example of the email they will receive:

Let us know if you have any other questions.