Approval Emails Not Sending

  • paulabrams2017
    Asked on August 3, 2025 at 10:37 AM

    Hi there, needing some help pls! I have a set up a workflow on the form: "Holiday Light & Patio Wrap | Estimate Builder". After I submit the form it is not triggering the workflow approval email. Can you pls help me fix this and understand why its not currently working.


    Thanks so much,

    Paul

  • Mikhail JotForm Support
    Replied on August 3, 2025 at 11:04 AM

    Hi Paul,

    Can you share what email address you've used when filling out this form? You can also check your email logs to see if the emails are sent. You can easily View Your Form Email Logs in your account settings. Let me show you how:

    1. Go to the History tab on your Account Settings page.
    2. Click on All Actions in the top-right corner of the History page, and in the dropdown menu that opens, scroll down to the bottom and select Emails.
    3. Click on the External Link icon on the right side of the Form ID to open the email of the related submission.

    Approval Emails Not Sending Image 1 Screenshot 20 Let us know if you need any more help.

  • paulabrams2017
    Replied on August 3, 2025 at 8:20 PM
    Hi, this still isn't working. The email address I just tested in my form
    was support@acceptly.me . The workflow did NOT work as the email in the
    workflow was not triggered.
    Pls help!
    Paul
    ...
  • Joshua_T JotForm Support
    Replied on August 3, 2025 at 10:00 PM

    Hi Paul,

    Thanks for reaching out to Jotform Support. I’ll need a bit of time to look into this. I’ll get back to you as soon as I can.

    We appreciate your patience and understanding.

  • Joshua_T JotForm Support
    Replied on August 3, 2025 at 11:20 PM

    Hi Paul,

    Thanks for reaching out to Jotform Support. When I cloned your form and tested it, the same thing happened to me. After investigating it a bit, I found that the Autoresponder Email wasn't sent because our system flagged the email as a potential risk. I created a ticket and forwarded it to the relevant team so they can look into this.

    Once we hear back from them, we will circle back to this thread to let you know.

    Approval Emails Not Sending Image 1 Screenshot 20

  • Bryan Fraud & Abuse Operations Manager
    Replied on August 4, 2025 at 2:22 AM

    Hi paulabrams2017,

    Thanks for using Jotform. We take our user's security and privacy very seriously. After checking, I found that our security systems flagged some emails as risky and blocked them. This is a standard process to keep the platform safe for all users, including you. I've whitelisted your account for the mentioned case so everything should be fine for the next emails. Can you view the email history and let us know if you encounter any failed emails?

    Let us know if there's anything else we can do for you.

    Approval Emails Not Sending Image 1 Screenshot 20

  • paulabrams2017
    Replied on August 4, 2025 at 6:50 AM
    Thanks. Just checked by submitting another form, using the email address
    (that should be used in the workflow) paul.s.abrams+999@gmail.com and it
    did not work. Pls look into this ASAP.
    Paul
    ...
  • Bryan Fraud & Abuse Operations Manager
    Replied on August 4, 2025 at 7:22 AM

    Hi paulabrams2017,

    Can you share the submission ID so we can investigate it furhter?

  • paulabrams2017
    Replied on August 4, 2025 at 7:30 AM
    6301132271381718435
    ...
  • Ruan JotForm Support
    Replied on August 4, 2025 at 8:40 AM

    Hi Paul,

    I separated your question into a new thread so we can focus on it properly. You can view and follow it here.

    Let us know if there's anything else we can help you with.

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