Trouble creating a pdf report document for a form with variable number of submissions.

I'm creating a church school registration form where each submission contains parental information and information about anywhere between 1 and 4 children. The PDF output document I've made is pulling data from each child into a table. My best understanding is that it's not currently possible to vary the number of tables in the PDF based on the number of submissions. I was expecting the tables corresponding to children with no data would come out blank, which would work. However, instead, the tables are populated with variable names. Please suggest a more user-friendly solution.

The attached screenshot is an example of what happens for a submission with only one child's information. (N.B. test data is not real.)

Hi Vasily,

Thanks for reaching out to Jotform Support. Currently, Jotform PDF Editor does not support dynamically varying the number of tables based on the number of children in each submission. Instead, the PDF template includes all possible tables for children, and if a child’s data is missing, the table fields show variable names instead of appearing blank.

A more user-friendly approach is to customize your PDF document carefully in the PDF Editor. You can add elements and form fields manually and arrange them to accommodate up to 4 children. For children without data, the fields will remain empty if the data is truly missing, but sometimes variable names appear if the fields are not properly linked or if the data is incomplete.

Unfortunately, completely hiding or removing tables dynamically based on submission data is not currently possible within the PDF Editor. You may consider simplifying the PDF layout or using conditional logic in your form to manage data collection more effectively.

Let us know if there’s anything else we can help you with.

Hi Christine, thank you for your response.

It would be great if I could have the unfilled fields remain blank, but I'm unable to achieve that result. The configuration I have now pulls correctly for multi-child submissions, but produces the results I shared initially with variable names rather than blanks. I've attached an example of the table being filled out correctly with two kids. Additionally, please refer to the table configuration below, which may help in diagnosing the issue.

If you could provide details on how the setup can be corrected, it would be greatly appreciated.

Please also let me know if it is possible to format the date to omit the day of the week.

Hi Vasily,

I’ll need a bit of time to look into this. I’ll get back to you as soon as I can.

I’ve gone ahead and moved your other question to a separate thread to keep things tidy, and someone from our Support Team will help you out with it here.

We appreciate your patience while we work on a solution.

Hi Vasily,

Note that Hide empty form fields feature in PDF Editor only applies for Input Fields, that's why the empty fields are still showing in Paragraph and Text elements in PDF Editor. As a workaround, you can create multiple Autoresponder Emails and PDF document template for each number of children then send it using Conditions.

1. In Form Builder, click on the dropdown menu and select PDF Editor.
2. In PDF Editor, create 3 more PDF document by clicking New PDF tab.
3. Depending on number of children, delete the other Children Information.
4. Next, create an Autoresponder Email. In Form Builder, click on Settings on the orange navigation bar.
5. Click Emails on the left side panel of the page.
6. Click Add Email the select Autoresponder Email.
7. Go to Advanced tab, toggle on Attach PDF and select the PDF you want to assign.
8. Rename your Autoresponder Email to avoid confusion then click Save.
9. Now, apply condition to each Autoresponder Email. On the same page, click on Conditions on the left side panel.
10. Click Add Condition then select Change Email Recipient.
11. Copy the Condition below and click Save.
12. Do the same for other Autoresponder Email.

Give it a try and let us know how it goes.