Prefill: How to prefill multiple forms from one submission?

Hi, this is the link that let's put it like form 1. https://form.jotform.com/251785132628057 and here is the screen shot.

Now, when you visit my workspace, there are plenty of forms (let say form 1,2,3,4...) that need the above name(firs/last) to be filled automatically once (1) Either a person choose to bring the field by clicking a button or (2) Automatically starts getting filled when a form 2,3,4.. opened.

Form 2,3,4,5,6,7...isn't opened as a sequence since some forms may not be need to get filled in.

Please let me know how to to fix this.

Thank you

Hi Nicholas,

Thanks for reaching out to Jotform Support. I understand what you’d like to do, but I’ll need a bit of time to work out a solution. I’ll get back to you shortly.

In the meantime, let us know if there's anything else we can help you with.

Hi Nicholas,

Unfortunately, Jotform doesn't support automatically pre-populating multiple forms at once from a single submission. Each form needs its own prefill link. If forms aren't filled in sequence, you can prefill forms using URL parameters as it doesn't rely on workflow order.

You can pass data such as first and last names from one form to another using URL parameters. These links should be placed on the Thank You Page or in an autoresponder email which your users can click on for them to be redirected to the next form with the name field prefilled from the previous form. Here's how:

1. First, let's get the Unique Names of the name fields in each destination form. In Form 2's Form Builder, click on the Name field.
2. Click on the Gear icon to open Field Properties on the left side of the page.
3. In the Advanced tab, scroll down and select the Field Details. Take note of the Unique Name for the Name Field as this will be used to pass data on the next form.

Now, we have the Unique Name for the Name Field, we can build the prefill links for Form 2 and so on. The structure should look like this:

https://formURL.com?name[first]={name:first}&name[last]={name:last}

I've replaced the formURL.com with the actual link to Form 2 and 3. Check out the prefill links below that we can place in the Thank You Page for user's to easily select on.

• Form 2's Prefill Link

https://form.jotform.com/251835779301058?name[first]={name:first}&name[last]={name:last}

• Form 3's Prefill Link

https://form.jotform.com/251834991951064?name[first]={name:first}&name[last]={name:last}

Take note that automatic syncing across multiple forms isn't supported. You'll need to pass data via links. You can add a link to the Thank You Page on your form to that users can click on for them to be Redirected After Submission. Let me show you how to set that up: 

1. In Form Builder, in the orange navigation bar at the top of the page, click on Settings.
2. In the menu that opens on the left side of the page, click on Thank You Page.
3. Now, enter the form titles below and let's hyperlink the form titles using the Prefill Links above. 
4. Then, click on the Hyperlink Icon.
5. On the window that pops up, enter the Prefill Link for each forms.
6. Click OK once done. Repeat for the remaining forms. 

Check out this screencast to see how it'll work:

You can also check out this guide on How to Automatically Pass Form Data to Another Form.

Give it a try and let us know how it goes.

Thank you,

Then, I have a question.

After filling in fields like Name and Address, I want to know if it's possible to create a button that will automatically fill in the new form with the data from either:

1. The previous page, or
2. The original form in which the information was saved.

Thank you,

Nick

Hi Nick,

It is not possible to automatically fill in the form. The user must open the generated link, and click the submit button. Only then the submission will be received, and saved on your account.

The only way to add submissions to forms without submitting them would be by using API.

Reach out again if you have any other questions.

Hi,

Fully understood for your comments on 7/5. Maybe, my question wasn't clear enough. Here it is:

I am using Jotform to create multiple forms and collect the necessary information from clients. During this process, we need a way to automatically transfer data from the original form to various other forms. Since the forms are opened randomly, we are looking for a way to minimize the inconvenience of clients having to re-enter data every time they open a form.

• After the client fills out the original form and submitted, several other forms (e.g., Form 1, Form 10) will be opened randomly.
• Every time a form is opened, the client must manually re-enter the data that they already provided in the original form.

• We need a feature that automatically imports data from the original form into subsequent forms.
• For example, when opening Form 1 or Form 10, the client should be able to click a “Import Original Data” button, and the data already entered in the original form should be automatically filled into the form fields.
• The client should not have to manually re-enter the data, and should instead be able to click the button to automatically fill the form with data from the original form.
• This functionality should allow the client to avoid redundant data entry and streamline the process.

• Is it possible to implement a "Import Original Data" button that, when clicked, will automatically fill in the form with data from the original form? We would like to provide clients with the ability to quickly populate their form without having to manually input data again.

Thank you

Nick

Hi Nick,

While Jotform does not currently offer a built-in Import Original Data button, there are effective ways to replicate this functionality using prefill URLs with URL parameters.

One recommended approach is to use prefill links that pass the client’s original data into the next form. After the client submits the original form, you can redirect them to another form, using a custom URL that contains their submitted information. When the next form opens, the fields will already be prefilled based on the original data. This link can be placed on the Thank You page or sent via email.

If your process is more dynamic, with forms opening randomly, you might consider using Jotform Tables to manage the original data and create custom prefill links based on that. You can also explore integrations with platforms like Zapier or Make to automate the process of transferring data between forms and generating prefilled URLs.

We also have guides about Jotform Prefill that you can check out.

Reach out again if you have any other questions.