Gift Registry: how to update the quantities and limit the selections?

I am using Gift Register to track the registrations of our singers. The screenshot shows this, labeled Vocal Range, and it is a required field when signing up. The actual values in the table are the result of multiple trials using "Fill Form" in “Preview Form”.

I need to reset the quantities for all four vocal ranges, but the fix that Jomel sent me this morning does not work: "https://support.jotform.com/uploads/forum/Jomel_C/1724953831_66d0b4e71324c_1757.gif" target="_blank">https://support.jotform.com/uploads/forum/Jomel_C/1724953831_66d0b4e71324c_1757.gif</a>

The quantities are shown in the “Items” list on the right of the screenshot. When I click on “Update Widget” the quantities in the Vocal Range section of the form do not change and the “Update Widget” button disappears. It seems that the actual quantities are being stored someplace and are not being overridden by the update attempt.

Thus, I have two questions:

1)    How do I actually update the quantities?

2)    How do I set up the widget so only one vocal range can be selected per registration? A singer must not be permitted to select more than one vocal range. Using “Fill Form” I checked all four vocal ranges during one of my trials and all four were accepted. The registration table confirms that as does the email I received:

2024 - 2025 Concert Season WWCS Member Registration

Full Name

textbox_sample0 textbox_sample1

E-mail

john@example.com

Address

City: San Francisco

State: CA

Zip Code: 94111

Phone Number

(312) 312

Vocal Range

Soprano

Alto

Tenor

Bass

Thank you for your detailed reply.

Chuck Templeton

Walla Walla Choral Society

The link to the form is at: https://form.jotform.com/242353810240142

Hi Chuck, 

Thanks for reaching out to Jotform support. I've cloned and tested your form and I was able to see the issue.

As for your first question about how to update the widget quantities, note that by editing the widget quantities in the menu, the entries that have been already selected are counted anyway. Also, the entries in the trash count as well. If you want to update them, you have to delete the trashed entries or sum the number of those already submitted. Let me show you an example:

1. In my widget, 'Soprano' has a max number of 20.
2. I submit 2 submissions with 'Soprano'. The available number is now 18.
3. Now, to display again 20 available 'Soprano', you can update the widgets quantity to 22.

Alternatively, you have to delete the entries in Tables and purge them. Here's how to do it:

1. In Tables, click on the three dots next to the tab name and select Trashed Entries.
2. Select them and click on Delete Forever.
3. The widget count will automatically update.

That's it! You can check out this guide about How to Delete Form Submission Data.

As for your second question about how to limit the selection in the widget it's easy. Let me show you how:

1. In Form Builder, click on the Wand icon next to the widget.
2. In the Max Selection area, insert the number of the max entries that can be selected by the form fillers.

Now, the selection is limited to the number indicated in the widget.

Let us know if you need any other help.

Hi Chuck, 

As for your other question, I've moved that to a new thread. You can check that out here.