How to export Google Forms responses to Excel: A step-by-step guide

Google Forms is a popular tool for gathering data easily and efficiently, whether you’re running surveys, collecting feedback, or registering attendees for events. But when it comes to analyzing or manipulating this data, many users prefer the powerful capabilities offered by Microsoft Excel. 

In this blog post, we’ll explore why exporting Google Forms responses to Excel is beneficial and show you exactly how to do it.

Why export to Excel?

While Google Forms is good at collecting and storing responses, Excel excels (pun intended) at detailed data analysis and reporting. Here are some compelling reasons to export your data to Excel:

  • Enhanced analysis: Excel offers advanced analytical features, such as pivot tables, charts, conditional formatting, and formulas.
  • Better customization: Excel makes it easy to manipulate your data, create detailed reports, and perform complex calculations.
  • Offline accessibility: Users can access Excel files offline, allowing you to work on your data without an internet connection.
  • Integration: Excel data can integrate seamlessly with other software or tools used in your business processes.

Google Forms data collection techniques

Google Forms offers straightforward data collection methods suitable for a variety of purposes. Common uses include

  • Contact information collection: Embed forms on your website or social media pages to gather emails, phone numbers, or addresses.
  • Voting and polling: Conduct votes or polls quickly, collecting real-time results.
  • Feedback forms: Obtain customer feedback, employee reviews, or user experience insights easily.

How to export Google Forms responses to Excel

To get your Google Forms responses into Excel, you’ll first need to link your form to Google Sheets, then export the data. Here’s how:

Step 1: Link Google Forms to Google Sheets

  • Open your Google Form.
Google Forms Main Menu
  • Click on the Responses tab.
Google Forms Responses Tab
  • Click the Google Sheets icon labeled Link to Sheets.
Google Forms Link Responses to Sheets
  • Choose Create a new spreadsheet or select an existing one. Then click Create.
Google Forms Create a new Spreadsheet

Your Google Form responses will now populate a Google Sheet automatically.

Step 2: Export data to Excel

  • Open your Google Sheet.
  • Click File > Download.
Google Sheet Download button
  • Select Microsoft Excel (.xlsx) from the dropdown menu.
Download Menu Excel Button

Your responses will now download as an Excel file directly to your device.

How to export form responses to Excel in Jotform

If you’re looking for a more robust alternative to Google Forms, Jotform offers straightforward data collection and export options. Here’s how to export form responses to Excel using Jotform:

  • Log into your Jotform account and navigate to My Forms.
Product Picker My Forms Button
  • Select the form containing responses you wish to export.
  • Click on Submissions at the top of the Data column.
More Menu Submissions Button
  • Click Download All in the top right corner.
Jotform Tables Download All Button
  • Select Download as Excel.
Download as Excel Button

How to integrate Jotform with Excel

Jotform also integrates seamlessly with Excel, automating the data collection process and enhancing workflow efficiency. With the Jotform–Excel integration powered by Zapier, you can automatically transfer data collected through your Jotform forms directly to Excel. Here’s how:

Jotform Excel Integration
  • Connect your Jotform and Excel accounts by clicking on Connect to Zapier.
Jotform Excel Integration Zapier Connection Button
  • Configure your automation settings according to your specific needs.

Now every new submission received via your Jotform will automatically populate an Excel spreadsheet, saving you valuable time and effort.

Jotform: A great alternative to Google Forms

While Google Forms is a convenient tool for simple data collection tasks, Jotform offers advanced customization, integration capabilities, and other robust features to support a variety of business needs. Key advantages of Jotform include

If you’re looking for more flexibility, powerful integrations, and seamless export options, consider making the switch. Learn more about why Jotform is an ideal Google Forms alternative.

Exporting your data to Excel gives you greater flexibility and control over data analysis and reporting. So whether you stick with Google Forms or move to Jotform, integrating Excel into your workflow will significantly enhance your data-handling capabilities.

This article is tailored for professionals who use online forms for tasks like customer feedback, event registration, internal surveys, or contact collection — and need to analyze that data more effectively in Excel.

Photo by Campaign Creators on Unsplash

AUTHOR
Jotform's Editorial Team is a group of dedicated professionals committed to providing valuable insights and practical tips to Jotform blog readers. Our team's expertise spans a wide range of topics, from industry-specific subjects like managing summer camps and educational institutions to essential skills in surveys, data collection methods, and document management. We also provide curated recommendations on the best software tools and resources to help streamline your workflow.

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