Tutoring Contract FAQs
1) What is a tutoring contract?
A tutoring contract is a formal written agreement between a tutor and their clients. This contract outlines the terms, conditions, responsibilities, and expectations of the parties involved.
2) Why do I need a tutoring contract?
A tutoring contract is essential for establishing a professional and structured tutoring relationship. By creating a tutoring contract, both parties can set clear expectations, reasonable compensation, and a convenient schedule for everyone. Additionally, a contract can help resolve disputes and clear up any misunderstandings.
3) What are the important elements to include in a tutoring contract?
Tutoring contracts may vary depending on the subject and the specific needs of the student, but there are some key elements that are typically included:
- Parties involved: This section identifies the tutor and the student. If the student is a minor, it should also include the parent’s or guardian’s name.
- Rates and payment terms: The contract should clearly state the tutor’s hourly rate, as well as the payment method, payment due date, and any penalties for late payment.
- Subject and skill level: Specify the subject or subjects the tutor will instruct the student in, as well as the student’s skill level or grade in school.
- Tutoring schedule: The contract should detail the duration of each tutoring session, frequency (for example, twice a week), and the overall term of the contract (for example, one school semester).
- Location of tutoring sessions: Specify where the tutoring sessions will take place, whether it’s at the student’s home, the tutor’s home, a public location, or online.
- Obligations of the tutor and the student: The contract should stipulate the expectations for both the student and the tutor. This could include what materials they should bring, how they’ll maintain confidentiality, and how they’ll prepare.
- Cancellation policy: The contract should cover the policy for canceling or rescheduling sessions, including the required advance notice and any potential fees or penalties for late cancellations.
- Goals and progress reports: The contract might also outline the goals for the tutoring sessions and the process for tracking and reporting on the student’s progress.
- Dispute resolution: Include a clause explaining how to resolve any disputes, whether through negotiation, mediation, or legal action.
- Termination clause: The contract should detail the circumstances that would allow either party to terminate the agreement and the termination process.
4) How do I create a tutoring contract?
To create a tutoring contract that accounts for all necessary details and ensures both parties understand their obligations and expectations, follow these steps:
- Determine your student’s needs. Schedule a call with your student or their parents to discuss their goals, skill level, learning impairments, schedule, etc. It may be useful to walk through each element from the previous section to collect and document the necessary information to draft the contract.
- Draft your contract. Once you’ve collected your requirements, you should draft the contract. While you can start from scratch, it’s easier to use a template, such as Jotform’s tutoring contract template, to ensure your contract is in a professional format.
- Send the contract for review. It’s helpful to have the other party review the contract before sending it for signature to make sure you’ve captured their wishes correctly and to get buy-in.
- Finalize and sign the contract. Make any final changes and send it to the other party for signature.
To create a tutoring contract using Jotform’s free template, simply follow these steps to get started:
- Go to Jotform’s tutoring contract form template.
- Click the Use Template button.
- Add your organization’s information and company logo.
- Customize the fields to match your needs. For example, depending on your student’s requirements, you may need to add or remove fields.
- Once your form is ready, click on the Publish tab.
- You’ll now have the option to email the form to your client for signature without leaving the Jotform website.
