Leave Application Form for School FAQs
1) What is a school leave application form?
A leave application form for school is often required if a student needs to miss school for a period of time — for example, due to bereavement or medical reasons.
In most schools, a student’s parent or guardian needs to fill out and sign a leave application form. Then, to either confirm or deny the request, the school’s principal or primary administrator will complete and sign the form.
2) How can parents or guardians write a leave application for school?
While parents or guardians can customize an online school leave application form template to meet their specific needs, they can also create their own. Parents can simply compose a formal letter that includes the student’s name, the reason for needing leave, and the dates of leave, sign it, and turn it into the school’s office.
Schools may also provide standardized leave application form templates for parents and guardians to fill out — just ask the school’s front office for a form.
You can also use an online form builder like Jotform to customize an existing leave application form template or create one from scratch.
3) What are the types of leave applications for school?
There are different types of student leave. Here are some examples:
- Bereavement leave: Bereavement leave is time taken after the death of a family member or friend. Administrators often consider factors like the student’s relationship to the deceased and travel time when granting bereavement leave.
- Emergency leave: There are various emergencies that could cause a student to need to take time off from school — for example, a natural disaster, a family emergency, or an incident affecting the student’s home environment, like a fire.
- Medical leave: If a student has a serious illness or injury that prevents them from attending school, a medical leave application form will be used.
- Other: Not all leave requests stem from emergencies or tragedies. A student might also need to miss school because of vacations, event attendance, or important family milestones, like a sibling’s birth.
4) What are some helpful tips for writing a leave application for school?
If you’re a parent or a guardian writing your own school leave application form, you can follow these best practices:
- Include essential information. Add the student’s name, the reason for needing leave, and leave dates.
- Use clear, precise language. Whoever reviews the application should never be confused about what you’re asking for.
- Be concise. The leave application form for school should be short and to the point.
Schools can also prepare leave application form templates for parents and guardians to easily fill out. The standard format will help applicants quickly fill out the form and the school administration efficiently process it. You can use checkboxes or dropdown menus for common answers to questions so parents don’t have to type them in. For example, since “bereavement leave,” “emergency leave,” and “medical leave” are frequent types of leave requests, consider listing them as checkbox options on the form.
5) What are the mandatory elements of a school leave application?
Though school leave applications differ from school to school, they often include these primary fields for the parent or guardian to fill out:
- Date of application
- Student’s name
- Reason for leave
- Leave duration
- Name and signature of the parent/guardian
Below the parent or guardian’s signature, the form should include an “office use” section for the school principal or administrator to complete. This section can include the following fields:
- Date received: Document when the school received the leave application request.
- Received by: Record who received the completed leave application form.
- Leave status: Note whether the administration has approved or denied the leave request.
- Remarks/notes: Use this field to add any important notes related to the leave request.
- Name and signature of the principal/administrator: Include a field for the school principal to type their name and sign the form.
6) What kind of format does the school leave application follow?
If you’re a parent writing a school leave application, you should format it the same way you would a formal letter. Just remember to be organized, succinct, polite, and clear about what you’re requesting.
If you’re creating a leave application form template for your school using an online form builder, start by including fields that will collect all the necessary student leave information from the parent or guardian first, including the reason for leave and the dates. Then, include a section for your school’s office to complete.
With an efficient online form builder, like Jotform, this streamlined process will help keep everything organized, well-documented, and easily accessible.
