What information should be included in an employee emergency contact form?

An employee emergency contact form should contain the name of the employee’s emergency contact as well as their email address, phone number, and the contact’s relationship to the employee. The form can also ask for the contact’s address.

How can I customize the employee emergency contact form template based on my needs as an HR manager?

You can customize this employee emergency contact form based on your needs with Jotform’s easy-to-use online form builder. Drag and drop to design your emergency contact form template by uploading brand assets, changing fonts and colors, integrating useful widgets and tools, editing the text, adding fields, and more.

How often should employees update their emergency contact information on the form?

It’s important to keep employee emergency contact information up to date in case an emergency occurs. Having outdated emergency contact information isn’t helpful to anyone. It’s best to collect emergency contact information annually or, at a minimum, every two to three years, but you should encourage employees to update their information as changes occur.

Can employees list multiple emergency contacts on the form?

Yes, employees can list multiple emergency contacts on their form. You can add additional form fields with Jotform’s easy-to-use form builder.

Who has access to the employee emergency contact form?

The only individuals who have access to an employee’s emergency contact form are relevant employees — usually HR managers and possibly the employee’s supervisor or direct manager.

How is the information entered on the form kept confidential?

To retain confidentiality of emergency contact information, normally only HR managers have access to this information. Sharing information of this nature is often a violation of company policies. With Jotform, your employees’ information is automatically encrypted and protected from unauthorized access.

What should employees do if their emergency contact information changes?

If an employee’s emergency contact information changes, they should contact the HR department at their company to notify them about the change. If your HR department doesn’t want to manage those changes manually, you can use Jotform to create an emergency contact update form, and your employees can fill it out when their emergency contact information changes.

Can employees designate someone outside their immediate family as an emergency contact?

Yes, employees can list any individual they can rely on to answer an emergency call if something happens. For example, some people may opt to list a close family friend or partner as their emergency contact.

Employee Emergency Contact Form Template

Employee Emergency Contact Form

About this template

An employee emergency contact form gathers contact information in case an emergency occurs in the workplace. Human resources teams in charge of onboarding employees can use this free Employee Emergency Contact Form to collect emergency phone numbers online. All you have to do is customize the form to match your business, embed it on your company website or email the form link to new hires, and watch your Jotform account fill up with emergency contact numbers. You and your HR staff will be able to view submissions from any device, even offline — perfect for emergency situations.

Customize your Employee Emergency Contact Form in just a few clicks with our drag-and-drop Form Builder. Without any coding, you can easily add form fields to ask for more information, files, or electronic signatures. You can even change the template design to match your company’s branding and give it a more professional, personalized look. Automate your HR workflow by integrating the form with tools you already rely on, such as Google Sheets, Airtable, or Slack. Submissions will automatically appear in those accounts, eliminating the need to transfer data between Jotform and your favorite apps. Prepare for employee and workplace emergencies with a custom Employee Emergency Contact Form that lets you know who to contact and how to reach them.

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