Steps to set the print area in Google Sheets
- Frame your data
- Get ready to print
- Change what you print
- Customize your settings
Going into a crucial meeting without properly organized data is like stepping into a new restaurant without knowing what’s on the menu. You might feel uncertain and overwhelmed, unsure whether you’ll pick the right option. Similarly, when preparing your Google Sheets document for printing, choosing precisely what data to include is essential. It ensures clarity, precision, and effectiveness during your presentations or data analyses.
Mastering how to set the print area in Google Sheets allows you to highlight critical information, facilitating better discussions and smarter decision-making.
Here’s how to confidently set the print area in Google Sheets.
1. Frame your data
The print area of your Google Sheets data refers to the cells in your spreadsheet you want to print. These cells likely represent part of a larger data set, so spend some time thinking about what the print area you select will represent and how it will be useful for your internal and external data processing.
2. Get ready to print
Setting your print area in Google Sheets is straightforward:
- Highlight the cells you wish to print.
- Click the printer icon on the toolbar.
- In the print menu, set the print field to Selected cells.
You can make formatting changes in the print preview window. From there, you can select the printer you want to use — or you can save the sheet as a PDF. Select the option you want, and you’re good to go.
3. Change what you print
Occasionally, you’ll need to print multiple sections or tabs of your workbook—for instance, customer details in one tab and financial data in another. To achieve this:
- Go to the print menu.
- Under the print options, choose between:
- Current sheet: Prints only the current sheet.
- Workbook: Prints all sheets within the workbook.
Google Sheets makes this process easy and intuitive, ensuring that you get hard copies of the documents you need quickly.
4. Customize your settings
Google Sheets provides customization options to refine your printouts. Adjustments you can make include:
- Margins
- Paper size
- Headers and footers
- Sheet alignment (portrait or landscape)
These adjustments ensure your printed data is clear and professional.
Additional Google Sheets printing tips
How to print header rows for each Google Sheets page?
Keep your data context intact by repeating header rows on each printed page:
- Open the print menu.
- Go to Headers & Footers.
- Select Repeat frozen rows to print headers on each page.
How to change print margins in Google Sheets?
Adjust margins easily:
- In the print menu, select Margins.
- Choose between Normal, Narrow, Wide, or Custom to suit your needs.
How to repeat headers when printing pages in Google Sheets?
Repeat headers easily:
- Freeze your header row first by selecting View > Freeze.
- In the print menu, select Repeat frozen rows.
How to use named ranges as print areas?
Named ranges enhance printing efficiency:
- Select cells and go to Data > Named ranges.
- Assign a name to the range.
- When printing, select your named range from the print menu.
Evolve with Jotform
If you’ve gone through the process of learning how to set print area in Google Sheets and find you need more functionality than what Google Sheets can provide, consider using Jotform.
With Jotform Tables, you can print out data pulled directly from your forms and select the entries you’d like to print. Once you select a form, you’ll be redirected to its corresponding Jotform table. Then all you have to do is select the entries you want to print and click the Print button.
And if you’d like to print out an individual form, you can do that too. With Jotform, all your forms and submissions are connected, making printing any given area of your sheet or form a breeze.
Take matters into your hands
The presentations, slide decks, and emails you send to your team or clients tell your company’s story. That’s why having the ability to select the data you share is so important. Whether that’s through Google Sheets or Jotform’s interconnected interface, you can breathe a sigh of relief knowing that hard copies of your data are just a few short clicks away.
Photo by Burst
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