Using Jotform Prefill for Retaining Course and Student Data

I want to create a form in Jotform that contains "permanent" fields such as "Course Name", "Instructor Name", etc. and I would like these fields to be populated each time I open the form. When I open the form, I would like another section that would allow me to enroll new students. When I close the form again, the students just added would be permanent and be populated when I opened again to add new students.

Hi Thomas,

Thanks for reaching out to Jotform Support. Jotform does not have a built-in feature to automatically retain and repopulate field data each time the form is reopened. However, you can achieve this functionality using a combination of prefilled forms and Jotform Tables. Prefilling your form using another form is easy. Let me show you how:

1. In Form Builder, in the orange navigation bar at the top of the page, click on Publish.
2. Now, click on Prefill in the menu on the left side of the page, and then select Form Prefill.
3. Click on the Downward Arrow icon and select the form that you want to prefill from, and then match the fields.
4. Finally, click on Save Settings on the bottom-right side of the Form Prefill section.

Now that you’ve set up the prefill settings, you'll need to add a new prefill. Let’s do it:

1. Click on Add a New Prefill and select a row or the rows you want to be prefilled.
2. Then, click on the Create button in the right corner of the page.

That's it. Now, a prefill link's been created, and you can share that with people. When they open the link, the matched fields will be filled automatically. Check out the screencast below to see how it works:

If you want your prefilled fields to be read-only and not editable, you can change the options for those:

1. In the Form Prefill settings, click on Can Edit next to the prefill link.
2. In the dropdown menu that opens, select Read only, and that's it.

Give it a try and let us know if you need any other help.