Top 7 AI recruiting tools to streamline your hiring process in 2025

Every time you post a job, hundreds of applications roll in. Even if you spend just six to eight seconds scanning each one, the time adds up fast. Before you know it, you’ve sunk hours into just reviewing resumes.

Add in sourcing candidates, running interviews, and all the back and forth that goes into scheduling and coordination, and filling a single role can take more than 50 hours. This is the reality for teams still relying on traditional hiring methods.

And even if you’re using an applicant tracking system (ATS) to automate parts of the process, it often only gets you part of the way there. You still have to manually review resumes, deal with rule-based filters that miss strong candidates, and handle interview management.

This is where artificial intelligence (AI) recruiting tools come in. They go beyond organizing your talent pipeline to actively improve your entire recruiting process. From resume screening to automated candidate matching, scheduling, and even interview analysis, these tools reduce manual work, speed up hiring, and help you focus on the candidates who are a good fit for the role.

But with over 200 AI recruiting tools listed on G2, finding the right one can feel overwhelming.

To save you time, I spent hours researching and testing dozens of platforms, sitting through demos, and speaking with human resources (HR) professionals about what actually works in the real world. In this guide, you’ll find seven tools that stood out, along with the benefits of AI tools for recruitment and what to look for when choosing a platform.

Benefits of AI recruitment tools

AI recruitment tools significantly improve time to hire by automating repetitive tasks across the hiring process. When AI handles functions like job postings, candidate sourcing, resume screening, and interview scheduling, hiring teams can focus more on conversations, decision-making, and faster placements.

According to HireVue’s 2025 global guide to AI in hiring, HR professionals using AI reported a 52 percent improvement in time to hire. And in a recent case study analysis, Hilton Hotels — a global leader in the hospitality industry — reduced its average time to hire from six weeks to just five days after using AI to streamline screening and interviews.

Other benefits of AI in recruitment include the fact that it

• Reduces unconscious bias by evaluating and sorting candidates based on skills, qualifications, and experience rather than name, gender, or ethnicity
• Enhances the candidate experience with timely follow-ups, reminders, and updates to keep them engaged and reduce the likelihood of ghosting
• Enables data-driven recruiting by tracking important metrics such as engagement and drop-off rates, which recruiters can use to optimize their processes

What to look for when choosing an AI recruitment tool

The best AI tools for recruiting meet specific criteria that make them effective and valuable to HR teams. Here are the key things to keep in mind when choosing an AI recruiting software.

• Purpose-built functionality: Choose AI recruiting software that supports specific stages of your workflow — whether that’s sourcing talent, screening resumes, engaging candidates, or scheduling interviews.
• Customization options: Ensure you can tailor dashboards, candidate pipeline, and workflows to your needs without compromising performance.
• Ease of use: Select tools that are easy for your team to navigate, access key features, and carry out hiring tasks.
• Integration capabilities: Look for software that works seamlessly with your ATS and HR management tools to avoid data silos and maintain a smooth, connected hiring workflow.
• Privacy and security: Choose tools that comply with relevant data protection laws, use strong encryption methods, and have clear policies in place to protect candidate information.

One note here before we dive into the tools: AI recruiting solutions are not meant to replace human oversight in the hiring process. They should complement and make you more efficient by handling repetitive, time-consuming tasks. At the end of the day, a human should always retain ownership of the process, review all AI suggestions, and make the final call on candidates.

The top 7 AI recruiting tools

1. Jotform AI Agents

Jotform AI Agents are AI-powered conversational assistants that help streamline recruitment tasks such as creating job descriptions, collecting resumes, scheduling interviews, and so much more. The AI agents are perfect for high-volume hiring needs as they help capture talent, answer questions, and provide 24/7 support to candidates throughout the recruitment process.

During sourcing, for example, your Job Description AI Agent can create compelling job descriptions to attract a wider talent pool. The AI agent collects essential details on company culture, job responsibilities, qualifications, and expectations and then turns them into well-written recruitment content tailored to your brand.

Once you’re ready to receive applications, your Recruitment AI Agent can assist in collecting relevant data such as resumes, cover letters, skill levels, areas of interest, and contact information from interested candidates through interactive conversations. You can add the agent to your career page as a chatbot or use a phone agent that candidates can call and submit their information to.

As you review and screen applications, your Recruitment AI Chatbot can engage candidates and update them on the status of their application through text messaging or social channels. This streamlines communication between candidates and recruiters, reduces the chances of ghosting due to slow response times, and ultimately improves their experience.

Your Interview Scheduling AI Agent can also handle scheduling and rescheduling interviews based on candidate and HR schedules. This frees your team from the logistical details so they can focus on what really matters: evaluating candidates.

Post-recruitment, Jotform AI Agents act as virtual agents to provide support for onboarding new hires by answering questions and pointing them to necessary documentation.

Building a Jotform AI Agent is easy. You can start from scratch, start with a form, use a template, or create an AI clone of yourself. Then, you can customize the agent using the Agent Builder tool and train it with company knowledge in the form of PDFs and URLs. And since Jotform AI Agents are context-aware, they’ll remember previous conversations, apply the relevant information, and adjust their responses based on individual interactions.

• Best for: Candidate engagement
• Developer: Jotform Inc
• Key features: Supports users across multiple channels including web chat, text message, phone, email, WhatsApp, and Messenger to ensure consistent, seamless interactions with candidates; in addition to engaging candidates, Jotform AI Agents can execute workflows such as routing applications to your ATS or appropriate team members for review and approval (for example, you can set your agent to start your team’s hiring workflow when an applicant completes your employment application form and submits their resume); hundreds of AI agent templates for diverse HR use cases; multilingual support; sophisticated AI models to ensure personalized conversations with natural responses
• Pros: Agents are available 24/7 to meet candidate needs, automates manual HR workflows, integrates with hundreds of apps, easy to use and adopt
• Cons: No predictive analytics, AI agents don’t currently help screen candidates or review resumes
• Plans/pricing:
  • Free: Five agents, 10,000 monthly agent sessions, 100 monthly conversations, 250 text messages, one 50-minute monthly voice call
  • Bronze ($34 per month, billed annually): 25 agents, 100,000 sessions, 1,000 conversations, 300 text messages, 100 minutes of call
  • Silver ($39 per month): 50 agents, one million monthly sessions, 2,500 conversations, 500 text messages, 200 minutes of voice call
  • Gold ($99 per month): 100 agents, two million monthly sessions, 10,000 monthly conversations, 750 text messages, 300 minutes of voice call
  • Enterprise (custom pricing): Unlimited agents, unlimited monthly sessions, unlimited conversations, 1,000 text messages, 1,000 minutes of voice call
• G2 rating: 4.5/5

2. Phenom Intelligent Talent Experience

Phenom is an AI-powered recruiting platform that supports all stages of talent acquisition. Instead of relying on job titles and keywords, the AI engine digs into candidate skills and experiences to uncover best-fit talents that align with your organization’s needs. This enhanced candidate-matching capability keeps your talent pool well-qualified and leads to higher-quality hires.

Its pre-screening tool enables recruiters to generate personalized screening questions, qualify applicants at scale, and quickly move them through the hiring funnel. Phenom uses AI to match candidate and recruiter availability, powers asynchronous interviews, records interviews, and provides post-interview analytics to help hiring managers make the right decision.

For high-volume hiring, the platform provides an AI chatbot that can capture job seekers on your career site, show them relevant open roles, and guide them through the application process with personalized conversations. Post-application, Phenom provides tools to streamline onboarding and retain hires by delivering personalized development plans based on the candidate’s skills.

• Best for: End-to-end recruiting
• Developer: Phenom
• Key features: Includes robust AI support for all stages of the recruitment process; AI-powered career site helps attract talent, engage them, and turn them into applicants
• Pros: Matches candidates based on experience and skill, has flexible automations for streamlining mundane tasks, has an extensive database for sourcing talent beyond job boards
• Cons: Implementation is often long and complex; some recruitment tasks still require manual execution; doesn’t support Boolean search; no easy way to delete or reject candidates when a role is filled; some users report occasional data inaccuracy, especially when integrated with a third-party ATS
• Plans/pricing: Contact Phenom for information on plans and pricing
• G2 rating: 4.3/5

3. Scout Talent

Scout Talent helps in-house recruiters attract and hire top talent quickly. Its applicant tracking system, :Recruit, simplifies candidate sourcing with AI-generated vacancy advertisements tailored to your specific requirements and brand. The AI assistant, Felix, then generates pre-screening questions to sort candidates from the get-go and make sure only qualified applicants make it into your talent pool./p>

As applications come in, Scout Talent’s AI provides detailed summaries of all resumes, cover letters, and pre-screening answers to quickly identify applicants who align with your requirements. This way, hiring managers can save time, compare applications at a glance, and move top candidates along the hiring funnel faster. Felix can even provide support during the interview stage by generating situational interview questions based on the unique data in an applicant’s profile.

• Best for: In-house recruiting
• Developer: Scout Talent
• Key features: Uses AI-generated candidate summaries to streamline shortlisting, creates targeted vacancy advertisements to attract top talent
• Pros: Platform is easy to use and customize without technical skills, has a dedicated and responsive support team
• Cons: Limited customization options; some users report that it lacks collaboration tools, especially for shortlisting candidates
• Plans/pricing: Contact Scout Talent for information on plans and pricing
• G2 rating: 4.5/5

4. Hirefly

Hirefly offers a managed recruiting service with two AI tools for optimizing recruitment: Hirefly Autopilot and Hirefly FastTrack. Hirefly Autopilot replaces the need for manual talent sourcing and outreach. Once you give it a job description and sample LinkedIn profiles of your ideal candidates, it’ll autonomously build a candidate pool and immediately start contacting them with personalized emails. As applications come in, Hirefly will pre-screen and get them to a point of interest before delivering only interview-ready talents to your inbox.

Hirefly FastTrack automates application screening to significantly reduce the time spent on applicant review. It connects with your ATS and then uses AI to review, score, and categorize applications into three buckets: Great fit, Borderline fit, and Poor fit. As you approve or reject candidates based on the AI suggestions, the system learns from your feedback to improve its candidate matching and sorting mechanism. This way, the platform frees your hiring team from routine work, so you’re only interacting with warm candidates — directly accelerating time to hire.

• Best for: Outbound talent sourcing
• Developer: Hirefly
• Key features: Offers autonomous candidate sourcing and outreach, automated resume screening reduces inbound review time
• Pros: Automates repetitive tasks so recruiters can focus on higher-value activities, easy to use and free from complexity
• Cons: Integrates with only a few ATSs, and there is no open application programming interface (API); pricing might be steep for small businesses; system relies only on LinkedIn for sourcing and so isn’t effective for roles not well represented on the platform
• Plans/pricing: Hirefly Autopilot is based on a flat fee of $5,000 for each successful hire; Hirefly FastTrack starts at $18,000 a year on a subscription basis
• G2 rating: 5/5

5. HireVue

HireVue positions itself as a leading AI recruiting software for enterprises. It serves teams with 2,500 employees or more, providing them with AI tools that save time when processing large numbers of applicants.

Its structured interviews allow candidates to record on-demand videos responding to set interview questions. HireVue’s AI then analyzes the videos, transcribes, and highlights key answers to offer insights into candidates’ communication abilities and suitability for the role.

HireVue’s AI capabilities include game-based assessments for assessing candidates’ cognitive abilities and personality traits, such as problem-solving, attention, and learning ability. With these exercises, candidates can learn more about the role, while hiring teams can easily discover their next star performer. For maximum efficiency, recruiters can use automation to move candidates forward in the hiring funnel based on AI analysis — or you can loop in manually to review top candidates and maintain human oversight.

• Best for: Video interviews and candidate assessment
• Developer: HireVue
• Key features: Sophisticated video interviewing suite for on-demand or live video, structured interview templates to ensure unbiased interviews
• Pros: Dramatically speeds up screening and shortlisting, structured interview guides are designed to reduce interviewer bias, powerful AI assessments help uncover talent and potential that’s not obvious on resumes
• Cons: Requires a significant financial investment, some users report constant system glitches and technical issues with interviews
• Plans/pricing: Paid plan starts at $35,000 per month
• G2 rating: 4.1/5

6. Textio

Textio is one of the best AI recruiting tools for creating job advertisements because it guides you towards using inclusive language to increase audience appeal. The tool gives you an AI assistant for generating optimized job posts, recruiting emails, and career content that’s nondiscriminatory, gender neutral, and aligned with your brand.

If you’ve already created content, the AI can review your writing to flag jargon, unconscious bias, gendered phrasing, and racial or ableist connotations. It then provides real-time suggestions for rewriting and improving the content for tone, clarity, and inclusivity.

Textio also uses a predictive Textio Score to predict how effectively your job recruitment content will attract diverse candidates. This results in a richer pool of qualified candidates, reduced hiring time, and more inclusive hiring.

• Best for: Creating inclusive recruiting content
• Developer: Textio
• Key features: Eliminates bias in recruitment content
• Pros: Enhances diversity and inclusion, allows you to build a library of content templates you can always rely on, has a web browser extension for accessibility
• Cons: Pricing may be steep for small businesses, only available in English, limited integration capabilities and no API support
• Plans/pricing: Paid plan starts at $15,000 for teams with 1-199 employees
• G2 rating: 4.2/5

7. Manatal

Manatal‘s ATS and recruitment customer relationship management (CRM) platform is a top choice for in-house and agency recruiters in small to medium-sized businesses. During sourcing, it uses AI to generate tailored job descriptions for attracting the right talent. Its AI engine supports recruiters with candidate recommendations that cut the time you would otherwise spend reviewing resumes.

Based on criteria like skills, experience, location, and job recruitment, Manatal compares, evaluates, and ranks candidate profiles to determine the best-fit talent — helping fill your positions quickly. It also enhances the interview process by using predictive analysis to anticipate each candidate’s potential for success based on their historical data and responses.

• Best for: Small to mid-sized businesses
• Developer: Manatal
• Key features: Uses AI to match candidates based on skills, experience, and job titles; offers enhanced candidate profile enrichment from multiple public channels
• Pros: Very affordable and offers a 14-day free trial, intuitive interface for building customizable pipelines
• Cons: Can sometimes be slow and requires multiple searches to garner results; not possible to use Boolean and advanced search at the same time; lacks native integration with third-party tools, and open API access is limited to users on the custom plan
• Plans/pricing:
  • Professional plan ($15 per user per month, billed annually): Access to the ATS, CRM, candidate sourcing tools, and AI recommendation engine (doesn’t include important features like workflow automation, open API access, advanced customs reports, and priority support)
  • Enterprise plan ($35 per user per month, billed annually): Access to everything in the Professional plan plus workflow automation (excludes the advanced customs report, open API access, priority support, and the ability to create user groups for managing team collaboration)
  • Enterprise Plus plan ($55 per user per month, billed annually): Includes everything on the Enterprise plan plus open API access, access to beta features, user groups, advanced custom reports, and priority support
  • Custom pricing: For users who need custom integrations and features
• G2 rating: 4.8/5

Choose the best AI recruiting tool for your next hire

With AI recruiting tools, your team can reduce time to hire and make more data-driven, unbiased decisions. But with so many platforms on the market, it’s important to look beyond flashy features and choose tools that align with your particular hiring goals.

The right AI recruiting software should

• Support your specific need in the hiring process — whether it’s sourcing, screening, candidate engagement, or interviewing
• Be customizable to your hiring workflow
• Be easy for your team to adopt and use
• Integrate seamlessly with your existing tool stack
• Prioritize candidate privacy and data security

Jotform AI Agents check all these boxes while keeping your team in the loop for human oversight and judgment where it matters most. Ready to improve your hiring process? Get started with Jotform AI Agents today.

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