10 best AI productivity tools to work smarter in 2025

If increased productivity is your goal, consider using tools to help you automate certain tasks. After all, you don’t always have to work harder — sometimes you just have to work smarter. AI productivity tools, which streamline administrative tasks using artificial intelligence, are a great way to get more done in less time. They can handle many administrative tasks so you can focus on more important things.

From tracking time to filling out forms, writing emails to automating workflows, there are several different types of AI productivity tools you can use. We’ve gathered the top 10 solutions that use AI for personal productivity to help you choose the right one for your needs. Check out a summary of our findings in the table below, and read on for more details on each AI productivity tool.

10 best AI productivity tools in 2025

1. Jotform AI Agents 

Jotform AI Agents is a productivity assistant that helps organizations have automated, dynamic conversations with customers to collect information and answer questions. Organizations can increase productivity with Jotform AI Agents by letting the AI handle administrative interactions with customers — so employees can focus on other, more strategic tasks.

Best for: AI-powered automation of workflows, data collection, and customer interactions

Developer: Jotform

Limitations:

• Requires integration with existing productivity tools for optimal performance

Key features:

• Real-time assistance: AI agents provide instant responses to user queries, simplifying complex tasks and enhancing engagement.
• Data collection and validation: You can gather, validate, and organize user data through dynamic, conversational interactions.
• Personalized interactions: Tailor responses and actions to each user’s preferences, behavior, and context, ensuring a unique experience.
• Multichannel support: Operates across web, chat, email, and phone platforms for consistent cross-channel engagement.

Pros/Cons:

✅ Comes with thousands of AI agent templates for a range of industries and use cases

✅ Has a no-code user interface that is easy to use for beginners and experts

❌ White-labeling is only available in the enterprise plan

Plans/Pricing:

📌 Free plan available; paid plans include advanced automation features.

G2 rating: 4.7/5 ⭐⭐⭐⭐

🔗 Learn more: Jotform AI Agents

2. ChatGPT

One of the best AI tools for small businesses and large organizations alike, ChatGPT is a generative AI chatbot that offers language-based responses, such as for writing content. Instead of spending hours drafting website copy, emails, sales pitches, and other items, organizations can create content using ChatGPT within minutes. It’s also ideal for summarizing long pieces of text so you don’t have to read the entire work in detail.

Best for: Content creation and content summaries

Developer: OpenAI

Limitations:

• Does not have an internet connection for some versions and plans, so it may provide outdated information

Key features:

• Prompt templates: Choose from a range of templates for your use case so you don’t need to create a prompt from scratch.
• Multilingual support: ChatGPT is available in multiple languages, ideal for global organizations.
• Plug-in functionality: ChatGPT can connect with external APIs and databases. 

Pros/Cons:

✅ Doesn’t have a learning curve and is easy to use

✅ Can edit, summarize, and enhance content in addition to creating it

❌ Is known to have source hallucinations, which result in inaccurate content

Plans/Pricing:

📌 Free plan available; paid plans include access to premium features.

G2 rating: 4.7/5 ⭐⭐⭐⭐

🔗 Learn more: ChatGPT

3. Descript

Descript is an audio and video tool that uses artificial intelligence to streamline content creation, editing, and transcription. Making and editing videos can be a time-consuming task, which is why Descript is such a productivity enhancer. It automates a number of processes, such as layouts, designs, transitions, and more.

Best for: Video creation, video editing, audio transcription, and voice cloning

Developer: Descript

Limitations:

• Lacks 100 percent accuracy for audio transcriptions

Key Features:

• Green screen: AI features will scrub the background for a professional look.
• Eye contact editing: AI editing tools make it look like you’re making eye contact with the camera the whole time (even if you’re not).
• Voice cloning: Descript mimic voices to create auto-generated voice-overs for videos.

Pros/Cons:

✅ Has the ability to remove filler words from video and audio

✅ Can remove background noise using regenerative AI technology

❌ Has been known to have bugs that impact performance

Plans/Pricing:

📌 Free plan available; paid plans include access to premium features and additional usage.

G2 rating: 4.6/5 ⭐⭐⭐⭐

🔗 Learn more: Descript

4. Zapier

Zapier is a tool for AI-driven workflow management, enabling users to connect different apps and software together for streamlined, automated processes. Sharing data between your workplace apps and tools is an excellent way to increase productivity as it removes manual tasks and minimizes human error.

Best for: App and software connections

Developer: Zapier

Limitations:

• Requires some prior knowledge of setting up software connections, which are called “Zaps”

Key features:

1. No-code interface: There is no programming or coding required to set up integrations.
2. AI automation: Zapier can integrate with AI tools to enhance productivity for content creation, data analysis, and more.
3. Multiple interface creation: Zapier has the ability to build web pages, forms, and apps that can connect to your Zaps.

Pros/Cons:

✅ Is ideal for streamlining repetitive tasks, such as getting notifications for receiving payments from clients

✅ Offers 7,000-plus app connections for common business tools

❌ Has a high learning curve for some users

Plans/Pricing:

📌 Free plan available; paid plans include access to additional features and usage.

G2 rating: 4.5/5 ⭐⭐⭐⭐

🔗 Learn more: Zapier

5. Reclaim

Reclaim is one of the best time management tools with AI that helps users improve productivity, enhance collaboration, and maintain work-life balance. It’s a good choice for those who have full calendars and don’t have the time or ability to optimize their schedules for the best results at work and at home.

Best for: Schedule optimization

Developer: Dropbox

Limitations:

• Has limited native features for project management

Key features:

• Meeting automation: Automatically schedule meetings with AI at the best time for each team member using advanced prioritization controls.
• Smart calendar controls: Enhance productivity and minimize burnout with controls like limited overtime and muted notifications.
• Time-tracking analytics: Get insights on personal, team, and weekly time analytics to optimize schedules for the long term.

Pros/Cons:

✅ Has excellent customer support to help users set up features

✅ Gives users 7.6 more productive hours each week

❌ Is missing some common features, such as the ability to drag and drop calendar items

Plans/Pricing:

📌 Free plan available; paid plans include access to advanced features and additional seats.

G2 rating: 4.8/5 ⭐⭐⭐⭐

🔗 Learn more: Reclaim

6. SlidesAI

SlidesAI is a presentation maker that leverages artificial intelligence to turn text into eye-catching Google Slides presentations. Designing slides and developing engaging content for presentations is a time-consuming task, but this tool automates the process of developing the entire deck to enhance productivity and efficiency.

Best for: Slide creation

Developer: SlidesAI

Limitations:

• Currently only works with Google Slides, not other presentation software

Key features:

• Text to presentation: Just copy and paste your text, and it will create a full presentation for you using AI.
• Topic to presentation: You can also create automatic presentations by just telling SlidesAI the topic. (This feature is in beta.)
• Multilingual support: SlidesAI works in over 100 languages.

Pros/Cons:

✅ Comes with 1.5 million premium stock images

✅ Can paraphrase sentences so that each one is unique and engaging

❌ Does not have the ability to create video presentations

Plans/Pricing:

📌 Free plan available; paid plans include access to premium features and additional usage.

G2 rating: 4.5/5 ⭐⭐⭐⭐

🔗 Learn more: SlidesAI

7. Consensus

Consensus is an AI tool for personal productivity that helps you research and understand complex topics in a short amount of time. It’s ideal for those who work in fields where reviewing research is a critical task. Using this tool, you can get the most relevant information with added insights at your fingertips.

Best for: Academic research, evidence-based research

Developer: Consensus

Limitations:

• Is only available for academic subjects and disciplines

Key features:

1. Comprehensive research coverage: Get access to more than 200 million research papers across every academic discipline.
2. Consensus meter: It offers insights on research to determine academic consensus.
3. Source-backed search results: Get citations for every search result so you can read the original research.

Pros/Cons:

✅ Is ideal for a range of complex industries, including healthcare, finance, education, and more

✅ Shows quality indicators for each research paper

❌ Does not have the ability to generate content from research

Plans/Pricing:

📌 Free plan available; paid plans include access to premium features and additional usage; additional discounts for students.

G2 rating: N/A

🔗 Learn more: Consensus

8. Speechify

Speechify uses artificial intelligence to read text out loud, helping auditory learners and others understand and improve content. You can also use this tool to help you multitask, as it can read content to you while you’re driving, exercising, or doing another activity. Plus, you can increase the speed of reading to hear more content in less time.

Best for: Text-to-speech

Developer: Speechify

Limitations:

• Can generate only audio, not video content

Key features:

1. Range of voices: Speechify comes with over 200 voices from celebrities like Snoop Dogg and Gwyneth Paltrow.
2. Multilingual support: Available in dozens of languages, it’s ideal for global audiences.
3. Multichannel capabilities: Speechify works on mobile apps, Chrome extensions, and more.

Pros/Cons:

✅ Saves users up to nine hours a week with speed reading

✅ Offers instant AI summaries to enhance productivity

❌ Offers very limited usage and features in the free trial

Plans/Pricing:

📌 Free trial available; paid plans include access to advanced features and additional users.

G2 rating: 4.5/5 ⭐⭐⭐⭐

🔗 Learn more: Speechify

9. Texts

If you want to use AI for personal productivity, Texts is a good choice; it unifies all of your messages from disparate sources into one unified inbox. This tool saves you time from logging into (and out of) multiple accounts so you can see and respond to messages all in one place.

Best for: Unified inbox

Developer: Automattic

Limitations:

• Does not currently work with email platforms

Key features:

1. Integration with messaging platforms: Texts combines messages from social media and messaging apps.
2. Text encryption: Messages stay secure when they’re in the unified inbox.
3. AI assistance: Artificial intelligence offers summaries, crafts responses, and translates text.

Pros/Cons:

✅ Has stealth mode so you can open and read messages without letting the sender know

✅ Organizes your inbox so it’s easy to find any message, any time

❌ Doesn’t offer any AI features in the free plan

Plans/Pricing:

📌 Free plan available; paid plans include access to advanced features and additional platforms.

G2 rating: 3/5 ⭐⭐⭐

🔗 Learn more: Texts

10. Otter.ai

Otter.ai is a meeting notetaker and real-time meeting transcription tool that enables users to focus on participating in meetings rather than completing administrative tasks. It can sometimes be difficult to take notes while having a conversation, causing you to lose focus in the meeting. Otter.ai keeps you on track so you don’t waste time rehashing conversations in meetings.

Best for: Meeting note-taking, meeting transcription, and meeting summaries

Developer: Otter.ai

Limitations:

• Is missing some key integrations with common business tools in some plans

Key features:

1. Automated meeting notes: Get meeting notes unprompted so you can focus on the conversation.
2. Otter AI Chat: Generate emails and tasks based on meeting action items.
3. 30-second summaries: Save time by getting the key points from any meeting in 30 seconds.

Pros/Cons:

✅ Assigns action items from meetings to teammates based on meeting conversations

✅ Supports visual learners with real-time transcription in meetings

❌ Is known to have issues with speaker identification and accurate transcription in some cases

Plans/Pricing:

📌 Free plan available; paid plans include access to advanced features and additional users.

G2 rating: 4.3/5 ⭐⭐⭐⭐

🔗 Learn more: Otter.ai

Start working smarter with AI today

Wondering how to use AI for work productivity? These 10 tools will help you get started. With artificial intelligence on your side, you can exert less effort, save lots of time, and get more done than ever before. Let these tools handle the mundane, repetitive, and administrative tasks so you can focus on the strategic, human ones.

All of the AI productivity tools on this list come with either a free plan or a free trial, so you don’t need to make a financial investment to use the tools. Consider where you need the most support, choose a tool that’s best for those tasks, and try it for free today!