Top 10 AI data collection tools in 2025

Internet users generate huge amounts of data, forcing businesses to build their strategies around this information to stay competitive. Today, nearly every company uses data to optimize operations, make decisions, drive revenue growth, and tailor the customer experience.

But how do you get around tedious manual data collection processes to better understand your target audience? Artificial intelligence (AI) and automation might be your answer. AI data collection can capture vast amounts of real-time data, handle repetitive tasks, and uncover meaningful insights with very little human help.

In this article, we explore what AI data collection is as well as 10 of the best tools to try this year.

Watch on youtube

What is AI data collection?

AI data collection is the automated process of gathering, organizing, and analyzing data using artificial intelligence. An AI data collection tool extracts information from various sources, such as

• Websites
• Surveys
• Internet of Things (IoT) devices
• Customer interaction
• Social media platforms

Then, using AI data processing, the tools can process large datasets, recognize patterns, and improve data accuracy through machine learning. This kind of AI-powered data collection is used for market research, lead generation, predictive analysis, and customer insights to help businesses make data-driven decisions faster.

Why is AI data collection important?

One of AI’s most significant benefits in data collection is its ability to gather and analyze incoming data streams in real time. It also eliminates human errors in the collection process, improves data accuracy, accelerates data processing, and makes it easier to identify trends.

With machine learning and natural language processing, AI can additionally refine audience segmentation and uncover customer behavior patterns to improve business intelligence.

How AI is used in data collection

AI-powered tools use different techniques to collect and process data:

• AI for market research and surveys
• AI in customer feedback analysis
• AI-powered web scraping for competitive intelligence
• Machine learning for big data analysis
• AI-driven image and video data collection

Best AI tools for data collection

Below are the top 10 AI tools you can start using today to collect data and generate actionable insights more efficiently.

1. Jotform AI Agents

Jotform AI Agents is one of the most flexible AI-powered data collection tools on this list. It lets you create and train different AI agents for data collection. For instance, you can task an AI agent to gather client information, conduct surveys, or collect product development insights — all without writing a single line of code. Once you receive data submissions, you can automate entry into third-party apps like Jotform’s Zapier integration.

With Jotform AI Agents, you can also customize the data collection process to meet your branding and specific data requirements. You can tailor your AI agent’s appearance, tone, and responses to match your brand’s voice. More importantly, you can configure your AI tool to collect specific types of information, such as customer feedback, appointment requests, or survey responses. However, you can only receive up to 100 monthly submissions if you’re a free user.

• Best for: Creating AI agents for data collection
• Developer: Jotform, Inc.
• Pros: Requires no coding skill to build a data collection AI agent, integrates with nearly every third-party app and service, has a free plan with all features included
• Cons: The free plan includes Jotform branding on forms
• Plans/pricing:
  • Starter (free): Five forms, 100 monthly submissions, 100 MB space, 1,000 monthly form views
  • Bronze ($34 per month): 25 forms, 1,000 monthly submissions, 1 GB space, 10,000 monthly form views
  • Silver ($39 per month): 50 forms, 2,500 monthly submissions, 10 GB space, 100,000 monthly form views
  • Gold ($99 per month): 100 forms, 10,000 monthly submissions, 100 GB space, 1,000,000 monthly form views
  • Enterprise (custom pricing): Unlimited forms, monthly submissions, storage; multiuser platform; dedicated support; user access control

2. FullEnrich

FullEnrich is a B2B waterfall enrichment software for finding emails and phone numbers of sales and marketing prospects. It doesn’t pull contact details from its database when you run a query, but instead sequentially searches databases of over 15 vendors until it finds your prospect’s contact information.

Simply put, when you need a lead’s contact information, FullEnrich searches one vendor’s database (like Hunter) and, if unsuccessful, moves to the next until it finds a match. Although FullEnrich doesn’t have a free plan, you’ll get a free trial with 50 credits upon account creation (finding an email on FullEnrich costs one credit, while a phone number costs 10 credits).

• Best for: B2B contact enrichment and lead data generation
• Developer: FullEnrich, Inc.
• Pros: Multivendor waterfall sourcing improves lead data accuracy; validity check authenticates contact details to reduce email bounce rates; easy integration with platforms like Zapier, Clay, and Make makes it a complete prospecting tool
• Cons: Can’t filter numbers based on country
• Plans/pricing:
  • Free trial: 50 credits valid for 30 days, no LinkedIn data export
  • Starter ($29 per month): 500 credits, 2,000 LinkedIn data exports
  • Pro ($55 per month): 1,000 credits, unlimited LinkedIn exports
  • Scaleups & Agencies (from $400 to $50,000 per month): Custom credits, unlimited LinkedIn exports

3. Clay

Clay is a sales prospecting solution that uses AI to gather and combine data from over 100 built-in data sources to deliver one of the most comprehensive prospecting and sales processes. Through integration with several data providers, it gives you access to a wide range of data points, including tech stack details, job listings, the latest news, and more.

One outstanding feature of Clay is that it’ll tell you a company’s specific characteristics, such as whether it’s remote, compliant with relevant bodies, or mentions certain keywords on its website. Such granularity will help you target the right prospects.

• Best for: Businesses looking for a comprehensive AI data-gathering tool
• Developer: Clay, Inc.
• Pros: Integration with numerous data sources provides enriched lead profiles, automation at the collection level streamlines workflow, offers a 14-day free trial
• Cons: Cost-prohibitive for startups and small businesses, abundance of features may require time to master
• Plans/pricing:
  • Free: Unlimited users, 100 searches per month
  • Starter ($149 per month): Unlimited users, 2,000 searches per month, ability to use your own application programming interfaces (APIs)
  • Explorer ($349 per month): All Starter features, 10,000 searches per month, email sequencing integration
  • Pro ($800 per month): All Explorer plan features, 25,000 searches per month, customer relationship management (CRM) software integrations
  • Enterprise (custom pricing): All Pro features, custom automation templates, dedicated Slack support, AI prompting support

4. FastField

Let’s say you want to run a field survey or collect inspections in remote areas. What happens if the internet is unreliable or unavailable?

FastField makes the entire data collection process easier, from designing and validating data forms to seamlessly capturing data offline and syncing once you’re connected again. And this isn’t to say it’s a simplistic app. The developer has equipped this tool with AI features that can quickly extract data from a picture or a PDF document to create instant forms that help you collect relevant information. However, advanced automation may require more technical setup.

• Best for: Offline field data collection and workflow automation
• Developer: FastField, Inc.
• Pros: Intuitive interface with plenty of help and guidance, simple pricing structure, highly customizable with conditional logic and automation
• Cons: Costs can add up if you have lots of team members and don’t need advanced features
• Plans/pricing:
  • Free trial: Full features for 14 days
  • Monthly ($25 per user per month): Unlimited form creation, unlimited form submissions, unlimited custom reports
  • Annual ($22.50 per user per month, billed annually): All monthly plan features, 10% off the monthly subscription

5. Ocean.io

Ocean.io’s B2B prospecting tool offers powerful AI-driven data collection features that allow you to grow your clients list and target perfect-fit prospects.

Essentially, the tool has a “lookalike” search function where you key in the URLs of a few businesses you’ve sold to. From this input, Ocean.io identifies and extracts data about organizations that describe themselves in a similar way. This unique approach will help you discover a wealth of potential clients you might otherwise have overlooked.

• Best for: Improving B2B lead generation
• Developer: Ocean.io
• Pros: Integrates with major CRMs to streamline marketing and sales operations, free plan with no credit card required, advanced filtering for precise prospect targeting
• Cons: Limited integrations
• Plans/pricing:
  • Free trial: 10 phones, 25 emails, 25 exports; three users; no credit card required
  • Premium ($79 per month): 120 phones, 300 emails, 1,000 exports; advanced filtering; HubSpot and Pipedrive integration; API access
  • Professional ($129 per month): 240 phones, 600 emails, 2,000 exports; advanced filtering; HubSpot and Pipedrive integration; API access; bi-directional CRM integration
  • Custom (custom pricing): custom phones, emails, exports; advanced filtering, enhanced CRM integration, Salesforce support, tailored solution

6. Unify

Unify is a powerful AI tool that can help you refine sales and marketing outreach for highly targeted audiences. It scans various data sources to obtain company and personal-level signals, such as hiring activity, funding news, product usage, website intent (like pages visited and engagement level), and more. It’ll then compile all this into one unified view for easy access and to help you find your ideal buyer.

While well-featured to streamline your prospecting processes, Unify has a high starting price that may limit small businesses.

• Best for: Capturing real-time intent signals
• Developer: Unify Technologies, Inc.
• Pros: Waterfall enrichment approach improves the accuracy of lead data, automates sales pipeline updates with integrations, provides deep intent insights for more targeted prospecting
• Cons: Set up may require a learning curve, high starting price
• Plans/pricing:
  • Growth (from $700 per month, billed annually): 30,000 credits, three platform users ($40 per month per additional user), one email-sending user ($100 per month per additional sender)
  • Pro (custom pricing): 100,000 credits, five platform users ($25 per month per additional user), two email-sending users ($100 per month per additional sender), onboarding and support
  • Enterprise (custom pricing): 200,000 credits, 10 platform users ($25 per month per additional user), five email-sending users ($100 per month per additional sender), onboarding and support, single sign-on (SSO)

7. Instant Data Scraper

Instant Data Scraper is a free Chrome extension that uses AI tech to extract data from web pages. You can use this tool to execute several functions without writing a single line of code. For instance, you can collect job candidate information for recruitment, extract product pricing from e-commerce sites, and scrape reviews and ratings from sites like Amazon.

This tool can also help you obtain contact details like email addresses and IDs from directories and professional associations, and you can use it to analyze engagement metrics such as likes, comments, and connections. However, you won’t get cloud storage and will have to trigger scrapes manually.

• Best for: Businesses looking for a free AI data collection tool
• Developer: Web Robots
• Pros: Free — you don’t even have to sign up, works directly on your browser without extra software, no coding required — simple point-and-click interface
• Cons: Some websites block automated scraping
• Plans/pricing: Free

8. People Data Labs

If you need large-scale, high-quality data for marketing, sales, recruiting, or analytics, People Data Labs might be an ideal option. This AI tool collects data from thousands of individual data sources, which fall into two main categories: Public and Data Union Sources.

Under Public Sources, People Data Labs extracts data from approximately 100 public sources available to anyone with an internet connection. But instead of indexing the public data like search engines, it aggregates and resolves it into various entities, such as companies, people, and schools. The data within Data Union Sources includes information acquired through strategic partnerships and shared by customers.

• Best for: Large enterprises, developers, and data scientists
• Developer: People Data Labs, Inc.
• Pros: Access to over three billion records with more than 600 data attributes, identity resolution to match and merge scattered data, custom datasets for tailored insights
• Cons: Requires technical expertise to integrate and use effectively
• Plans/pricing:
  • Free: Up to 100 monthly records, hundreds of unique data points
  • Pro ($100 per month): Everything in the free tier, 1,000 monthly records, access to premium fields, email support
  • Enterprise (custom pricing): Custom volume, access to premium fields, designated customer success manager, API or on-premises licensing option

9. RevenueBase

RevenueBase is a data collection tool that uses AI and machine learning to continually verify, enrich, and refresh B2B data. It helps ensure you always work with accurate and up-to-date information, although it isn’t appropriate for collecting consumer data.

This tool proactively scans the web and public data to identify businesses that match your offering’s target pain points, even before intent signals emerge. With RevenueBase, you can collect information about the prospect company’s total number of accounts, deal sizes, and other key metrics. You can then prioritize high-value prospects and refine sales strategies for better revenue growth.

• Best for: Verifying B2B contact data
• Developer: RevenueBase
• Pros: Unlimited downloads, credits, and seats for every plan; high pre-qualified leads can increase conversion rates; superior data quality — the tool verifies company and contact data
• Cons: Limited focus outside B2B sales and marketing
• Plans/pricing:
  • Community Edition (free): more than 150 million global business contacts, more than 13 million global companies, quarterly updates, access via Snowflake Marketplace
  • Unlimited ($499 per month, billed annually): Everything in the Community edition, monthly data updates, email addresses, LinkedIn people and company profile URLs
  • Revenue Base ($833 per month, billed annually): Everything in the Unlimited plan, more than 50 company insights

10. Tactic

Tactic is an AI data collection tool that extracts information from platforms like LinkedIn, Google, job posts, and annual reports to give you a greater understanding of prospects, audiences, and customers.

With Tactic’s AI data collection features, you can track market trends, monitor competitor activities, and refine your sales and marketing strategies with deeper insights. However, you won’t get a mobile app for on-the-go use.

• Best for: Competitive intelligence
• Developer: QuantCopy Growth AI Limited
• Pros: Detects social media presence to save you time in verifying social activity or brand influence, user-friendly interface, a comprehensive approach gives you a complete understanding of buyer behavior
• Cons: No pricing information unless you book a demo
• Plans/pricing: Book a demo with Tactic for more information on plans and pricing

Find the best AI data collection tool for your needs

With so many AI data collection options out there, the choice can feel overwhelming. To help you pick the best fit for your business needs, you want to answer the following questions:

• Does the AI data collection tool offer a free plan or trial so that you can test its features before you commit financially?
• How intuitive is the tool’s interface? Will navigating it require coding skills?
• Can the solution connect with other systems in your business?
• What kind of support does the tool offer if you face a hurdle?

Thinking through these factors will make picking the ideal option for your business easier. And if you’re looking for a powerful way to gather data using AI agents, give Jotform AI Agents a try for free today.

Photo by Campaign Creators on Unsplash