Standard Overtime/ Excess Travel Pre-Approval

Standard Overtime/ Excess Travel Pre-Approval

IMPORTANT: This form is to seek pre-approval for Standard Overtime and/or Excess Travel.

Major Incident (MIOT) approval/claims are a separate process.

Pre-approval on planned overtime should be requested a minimum of 5 days in advance.

This form will accept up to three (3) entries on each Standard Overtime and three (3) entries on Excess Travel.

What is Standard Overtime? Standard Overtime is all time approved or directed to be worked before 7.30am or after 6.00pm on a normal workday between Monday to Friday, or on weekends and public holidays at the direction of the Area Commander. (Time worked inside bandwidth in excess of 35 hours is under Local Arrangement.)

What is Excess Travel? - Excess travel is defined as directed travel done outside normal hours (which we have legal advice to define to mean before 7.30 and after 6pm Mon-Fri, all day Sat and Sun, (and Public Holidays) in order to commence duty at a location that isn’t your normal headquarters.

*REMEMBER* Fundamental Protocol #2 ‘Self-check’ and safe work principles (incl IMSAFER & Fatigue Management): if you work more than five hours, you must take a minimum 30 minute meal break. If you are driving long periods, *Stop, Revive & Survive*.

I confirm that my request complies with the following to be classified as standard overtime and/or excess travel time:*

	Yes
Outside of bandwidth hours (Monday - Friday between 0730 and 1800).
I have been directed to

Is this a programmed event?*

YesNo - Recall to Duty/ Continuation of shift past 1830hrs
Recall to Duty or continuation of shift past 1830 requires your pre-approval to be uploaded, please now upload your line manager's approval. (Screenshot of text message or PDF of email)*

Upload

Cancelof
Full Name:*

First NameLast Name
Payroll Number:*
Role:
Include rank if applicable
Email Address:*
Confirmation of your pre-approval will be sent to this address.
Line Manager Email:*
From will be sent to your line manager for endorsement prior to going to Area Command
What are you applying for? (Click all that apply)*

Standard OvertimeTravel Time
Overtime
Intended Activity/ Reason for Overtime:*
e.g. Brigade AGM, Incident, Hazard Reduction etc.
What was your role at this activity?*
e.g. Incident Controller, District Representative etc.
Overtime Start Date and Time:*

DayMonthYear
DateHourMinutes
Overtime Finish Date and Time:*

DayMonthYear
DateHourMinutes
Make Another Overtime Entry

Yes
Intended Activity/ Reason for Overtime:*
e.g. Brigade AGM, Incident, Hazard Reduction etc.
What was your role at this activity?*
e.g. Incident Controller, District Representative etc.
Overtime Start Date and Time:*

DayMonthYear
DateHourMinutes
Overtime Finish Date and Time:*

DayMonthYear
DateHourMinutes
Make Another Overtime Entry

Yes
Intended Activity/ Reason for Overtime:*
e.g. Brigade AGM, Incident, Hazard Reduction etc.
What was your role at this activity?*
e.g. Incident Controller, District Representative etc.
Overtime Start Date and Time:*

DayMonthYear
DateHourMinutes
Overtime Finish Date and Time:*

DayMonthYear
DateHourMinutes
Excess Travel

Please ensure you include both TRAVEL TO and TRAVEL FROM details (incl. date, time and locations)
Activity/ Reason for Excess Travel:*
e.g. Brigade AGM, Incident, Hazard Reduction etc.
I travelled FROM: blanks* TO:blank* .
Travel Departure Date and Time:*

DayMonthYear
DateHourMinutes
Travel Arrival Date & Est Time:*

DayMonthYear
DateHourMinutes
Return travelled FROM: blanks* TO:blank* .
Return Travel Departure Date and Time:*

DayMonthYear
DateHourMinutes
Return Travel Arrival Date & Est Time:*

DayMonthYear
DateHourMinutes
Make Another Excess Travel Entry

Yes
Activity/ Reason for Excess Travel:*
e.g. Brigade AGM, Incident, Hazard Reduction etc.
I travelled FROM blanks* TOblank* .
Travel Departure Date and Time:*

DayMonthYear
DateHourMinutes
Travel Arrival Date & Est Time:*

DayMonthYear
DateHourMinutes
Return travelled FROM: blanks* TO:blank* .
Return Travel Departure Date and Time:*

DayMonthYear
DateHourMinutes
Return Travel Arrival Date & Est Time:*

DayMonthYear
DateHourMinutes
Make Another Excess Travel Entry

Yes
Activity/ Reason for Excess Travel:*
e.g. Brigade AGM, Incident, Hazard Reduction etc.
I travelled FROM blanks* TOblank* .
Travel Departure Date and Time:*

DayMonthYear
DateHourMinutes
Travel Arrival Date & Est Time*

DayMonthYear
DateHourMinutes
Return travelled FROM: blanks* TO:blank* .
Return Travel Departure Date and Time:*

DayMonthYear
DateHourMinutes
Return Travel Arrival Date & Est Time:*

DayMonthYear
DateHourMinutes

Glossary of Terms

Standard Overtime	Standard Overtime is all time approved or directed to be worked before 7.30am or after 6.00pm on a normal workday between Monday to Friday, or on weekends and public holidays at the direction of the Area Commander. Time worked inside bandwidth in excess of 35 hours is under Local Arrangement.
Excess Travel	Excess travel is defined as directed travel done outside normal hours (which we have legal advice to define to mean before 7.30 and after 6pm Mon-Fri, all day Sat and Sun, and Public Holidays) in order to commence duty at a location that isn’t your normal headquarters. Example; if your normal office is in the FCC , and then you do an AGM at a brigade location elsewhere on a Saturday - that is excess travel. If however you were travelling on the Saturday to go to your FCC to do emails - that is not excess travel as it your ordinary place of work. Mandatory elements to qualify: 1. Directed to go there, 2. Has to be “outside normal hours”. 3. You have to be going somewhere you don’t normally work.
Local Arrangement (LA):	A flexible arrangement between an employee and their supervisor to meet personal and/or work needs. LA is not Time in Lieu because it does not involve the working of overtime. LAs must be taken within the month approved (or by no later than the next month where prior authorisation is obtained). Usually in recognition of either additional time worked in a calendar month or as a result of an occasional need to re-arrange work hours. LA is not interchangeable for Standard Overtime, and must not be used to bank overtime hours before 7.30am or after 6.00pm.
Bandwidth:	Staff work a 35 hour week, worked any time from Monday to Sunday. The normal working week shall be Monday to Friday. The bandwidth for working the 35 hours is between 0700 and 1900 unless agreed otherwise. Staff members shall attend their place of employment for sufficient hours to perform their duties.
Overtime:	Overtime is all time approved or directed to be worked before 7.30am or after 6.00pm on a normal workday between Monday to Friday, or on weekends and public holidays at the direction of the Commissioner. Overtime means all time worked, whether before or after the ordinary daily hours of duty, at the direction of the Department Head, which, due to its character or special circumstances, cannot be performed during the staff members ordinary hours of duty.

Should be Empty:

Overtime

Excess Travel

Standard Overtime

Excess Travel

Local Arrangement (LA):

Bandwidth:

Overtime: