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📲 VENDOR BANK DETAILS MODIFICATION - CALL BACK CHECK-LIST
Prior the approval of Vendors Bank details modification or in case of inconsistency of country code during the vendor creation, a CALL - BACK CHECK shall be performed
Zone
*
HQ + ITALY
EUROPE
MIDDLE EAST
KOREA
GREATER CHINA
JAPAN
AMERICA
SEEA
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📲 VENDOR BANK DETAILS MODIFICATION - CALL BACK CHECK-LIST
Email of who is performing the call-back
*
Your Supervisor's email
*
Finance Head's email
*
Entity
*
(i.e. Fendi SrL)
Dept. Head's email related to vendor
🕵️♂️ VENDOR INFORMATION
Vendor's Name
*
Vendor's person contacted
*
Contact Phone number used
*
Date &Time of the call-back
*
📝 INFORMATION VERIFIED BEFORE THE CALL-BACK
Is the country codes per the new bank details equal to the country code from the previous bank details?
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Yes
No
If not, to what country does the country code of the new bank details correspond to? Please inform the line manager of this specificity and your Internal Control of reference
Is the country code as per the bank details in line with the country of residency of the vendor?
*
Yes
No
If not, please request and obtain the certificate of Incorporation of the Company. The country of residence as per the certificate of incorporation must be the same that the country mentioned on the other vendor's official documents (invoices, etc.)
Is the bank account holder name on the original bank document the same of the vendor business name on the invoice and/or contract/ agreement?
*
Yes
No
If not, specify and confirm that the above point is mentioned on the contract or any formal documentation is duly signed by the CFO indicating the name and address of the recipient of the funds.
Is it a "Penny Test" (micro-wire transfer) performed prior to turning on vendor payment to ensure the "bank change request/set up" is accurate and transmission is safe?
*
Yes
No
Please upload evidence of Penny Test test success:
*
Sfoglia File
Cancel
of
📝 INFORMATION VERIFIED DURING THE CALL-BACK
Is the contact number the same present on the vendor database?
*
Yes
No
If the answer to the previous question is NO; please contact another known contact from the vendor accounting team, and confirm that the above contact is a member of their team. Please write down herein the name and position of this second contact used for verification
Request to the contact to specify the bank details (do not provide them)
*
💹 CALL- BACK RESULTS
Does the vendor confirm the authenticity of the change/creation request?
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Yes
No
If not, please specify why
Has the call- back check confirmed the authenticity and accuracy of the request and its content?
*
Yes
No
If not, please specify why
Register the Call Back check done
Should be Empty: