Booth Vendor Application Form

***FOOD VENDORS - If you are a food vendor, please use the Food Vendor Application as additional inspections may be required. ***

The City of Fort Lupton events are family-oriented events that are fun for our community and vendors alike.  We welcome your application.  The City of Fort Lupton reserves the right and authority to approve or deny any application. 

PLEASE NOTE:  Most communication regarding our events and your application will be via email from iyokooji@fortluptonco.gov and please monitor your email for event updates.

HELP:  Call Imogene at 720.466.6167 or iyokooji@fortluptonco.gov 

GENERAL INFORMATION & REGULATIONS:

BOOTH INFORMATION:  Size | Fees | Payments

• Booth Size:  12' x 12' apx. 
• Fees:  $20 per booth; No charge for Non-profits and WELD RE8 Clubs. 
• Payments:  Cash, Check or Credit Card
• Payable to:  City of Fort Lupton, 203 S. Harrison Ave., Fort Lupton, CO 80621      Memo:  (insert event name here)

*Returned checks may be charged a fee. Any checks sent to collections will be assessed collectionfees in accordance with Colorado State Law.

SUPPLIES & ELECTRICITY: 

Once approved, the vendor is responsible for setting up their booth. This includes  all tents/coverings, tables, chairs, display equipment, electricity, lighting, etc.

SET UP:

Load-In & Load-Out Times: This information is emailed to you at least 2 weeks prior to the event.  Late set up & early departure are not allowed for the safety of all staff, guests and other vendors.

TAXES:

Vendors are responsible for collecting and remitting all applicable sales tax to the state.  Colorado State Tax requirements can be found at: Colorado Department of Revenue Website
Colorado: 2.9% | Fort Lupton 4.0% 

LICENSING:

All vendors are responsible for having appropriate licensing in place at the time of the event.  Typically, a Special Event License for Multiple Events is sufficient.  If you are unsure of the type of license you need, please contact Colorado Dept. of Revenue (Special Event License Page).

Colorado Dept. of Revenue Website Reference (2025):

Anyone making retail sales at one or more special sales events must obtain a special event license unless the event organizer has obtained a license to collect tax on behalf of sellers participating in the event.

*A special sales event is an event where retail sales are made by more than three sellers at a location other than their normal business location(s) and that occurs no more than three times in any calendar year. 
Retailers need to have a special event license when selling their products at a special event at another location.

*Special event licenses apply only to retail sales made at the special sales event by the seller to whom the license is issued. The license does not apply to sales made at the seller's regular business location or at any other location.

The only exception to the special event license requirement is if the event is held 3 or more times per year. In that case, your business would need a Retail Sales Tax License.

Source: https://tax.colorado.gov/special-event-license

 

 

CANCELLATION:

The City of Fort Lupton reserves the right to cancel the event for any reason that would jeopardize the the health and safety of the vendor or public.  No rainchecks or refunds will be offered in case of cancellation due to weather.

RULES & REGULATIONS:

1. The sale of toy guns, fireworks, stink bombs, or projectile items is strictly prohibited. Vendors offering these items for sale will be asked to remove the items from their booths immediately or leave the festival. No refunds will be given.
2. Vendors are responsible for bringing their own equipment (canopies, tables, chairs, tie-downs, etc.).
3. Vendors are required to have an attendant at their booth at all times during the event.
4. All materials and equipment brought to the event or on the property shall be at the total risk of the vendor.  Anything that could cause real or potential danger to any person is prohibited.
5. Vendors must remove all trash from space upon breakdown.
6. Vendors or their staff or representatives can be turned away from what the city of Fort Lupton considers inappropriate behavior towards other vendors, visitors or staff. Vendors who have been turned away will forfeit their application fee.
7. Refunds: No refunds will be given within 3 weeks of the event. If the event is cancelled, your fees can remain on account for the next event. If the event is cancelled due to weather, no refunds are given.

OVERALL TERMS & CONDITIONS:

By signing below, applicant recognizes and acknowledges that He/She/They represent an ownership interest in the above named food truck/business/organization and assumes full risk of any injuries, property damage or loss, which he or she may sustain as a result of his or her participation in any event listed above. The City of Fort Lupton reserves the right of final decision in rules interpretation and enforcement. Further, vendor agrees to indemnify and hold harmless the City of Fort Lupton, its officers, employees and insurers from any and all liability for any damage, loss, injury or costs associated with or arising from his or her acts or omissions in connection with his or her participation in any event listed above.