Standard Overtime/ Excess Travel Pre-Approval

Standard Overtime/ Excess Travel Pre-Approval

IMPORTANT: This form is to seek pre-approval for standard overtime and/or excess travel time.

Major Incident approval/claims are a separate process.

Pre-approval on planned overtime should be requested a minimum of 5 days in advance.

* What is Excess Travel? - Excess travel is defined as directed travel done outside normal hours (which we have legal advice to define to mean before 7.30 and after 6pm Mon-Fri, all day Sat and Sun, (and Public Holidays) in order to commence duty at a location that isn’t your normal headquarters.

* Dont forget your WH&S; if you work more than five hours, you must take a minimum 30 minute meal break. If you are driving long periods, *Stop, Revive & Survive*

This form will accept up to three entries on each Overtime and three entries on Excess Travel.

I confirm that my request complies with the following to be classified as standard overtime and/or excess travel time:*

	Yes
Outside of bandwidth hours (Monday - Friday between 0730 and 1800).
I have been directed to

Is this a programmed event?*

YesNo - Recall to Duty

Recall to Duty requires your pre-approval to be uploaded, please now upload your line manager's approval. (Screenshot of text message or PDF of email)*

Upload

Full Name:*

First NameLast Name

Payroll Number:*

Role:

Include rank if applicable

Email Address:*

Confirmation of your pre-approval will be sent to this address.

Line Manager Email:*

From will be sent to your line manager for endorsement prior to going to Area Command

What are you applying for? (Click all that apply)*

Standard OvertimeTravel Time

Intended Activity/ Reason for Overtime:*

e.g. Brigade AGM, Incident, Hazard Reduction etc.

What was your role at this activity?*

e.g. Incident Controller, District Representative etc.

Start Date and Time:*

DateHourMinutes

Finish Date and Time:*

DateHourMinutes

Make Another Overtime Entry

Yes

Intended Activity/ Reason for Overtime:*

e.g. Brigade AGM, Incident, Hazard Reduction etc.

What was your role at this activity?*

e.g. Incident Controller, District Representative etc.

Start Date and Time:*

DateHourMinutes

Finish Date and Time:*

DateHourMinutes

Make Another Overtime Entry

Yes

Intended Activity/ Reason for Overtime:*

e.g. Brigade AGM, Incident, Hazard Reduction etc.

What was your role at this activity?*

e.g. Incident Controller, District Representative etc.

Start Date and Time:*

DateHourMinutes

Finish Date and Time:*

DateHourMinutes

Activity/ Reason for Excess Travel:*

e.g. Brigade AGM, Incident, Hazard Reduction etc.

I travelled FROM blanks* TOblank* .

Start Date and Time:*

DateHourMinutes

Return Date and Time:*

DateHourMinutes

Make Another Excess Travel Entry

Yes

Activity/ Reason for Excess Travel:*

e.g. Brigade AGM, Incident, Hazard Reduction etc.

I travelled FROM blanks* TOblank* .

Start Date and Time:*

DateHourMinutes

Return Date and Time:*

DateHourMinutes

Make Another Excess Travel Entry

Yes

Activity/ Reason for Excess Travel:*

e.g. Brigade AGM, Incident, Hazard Reduction etc.

I travelled FROM blanks* TOblank* .

Start Date and Time:*

DateHourMinutes

Return Date and Time:*

DateHourMinutes

FAQ's

Local Arrangement (LA):	A flexible arrangement between an employee and their supervisor to meet personal and/or work needs. A LA is not Time in Lieu because it does not involve the working of overtime. LAs must be taken within the month approved (or by no later than the next month where prior authorisation is obtained). Usually in recognition of either additional time worked in a calendar month or as a result of an occasional need to re-arrange work hours.
Leave in Lieu (LIL):	Where a staff member has worked approved overtime they are entitled to be paid for that overtime or otherwise elect to accrue leave in lieu (LIL). LIL shall be taken within three months of accrual, or paid for the balance of any overtime entitlement not taken in the same period. LIL is managed at the local level between the manager and relevant staff. Appropriate records must be maintained. *also referred to as Time in Lieu (TIL)
Bandwidth:	Staff work a 35 hour week, worked any time from Monday to Sunday. The normal working week shall be Monday to Friday. The bandwidth for working the 35 hours is between 0700 and 1900 unless agreed otherwise. Staff members shall attend their place of employment for sufficient hours to perform their duties.
Overtime:	Overtime is all time approved or directed to be worked before 7.30am or after 6.00pm on a normal workday between Monday to Friday, or on weekends and public holidays at the direction of the Commissioner. Overtime means all time worked, whether before or after the ordinary daily hours of duty, at the direction of the Department Head, which, due to its character or special circumstances, cannot be performed during the staff members ordinary hours of duty.
Excess Travel:	Excess travel is defined as directed travel done outside normal hours (which we have legal advice to define to mean before 7.30 and after 6pm Mon-Fri, all day Sat and Sun, and Public Holidays) in order to commence duty at a location that isn’t your normal headquarters. Example; if your normal office is in the FCC , and then you do an AGM at a brigade location elsewhere on a Saturday - that is excess travel. If however you were travelling on the Saturday to go to your FCC to do emails - that is not excess travel as it your ordinary place of work. Mandatory elements to qualify: 1. Directed to go there, 2. Has to be “outside normal hours”. 3. You have to be going somewhere you don’t normally work.

IMPORTANT: This form is to seek pre-approval for standard overtime and/or excess travel time. Major Incident approval/claims are a separate process. Pre-approval on planned overtime should be requested a minimum of 5 days in advance.

Overtime

Excess Travel

FAQ's

IMPORTANT: This form is to seek pre-approval for standard overtime and/or excess travel time.

Major Incident approval/claims are a separate process.

Pre-approval on planned overtime should be requested a minimum of 5 days in advance.